- Show Regulations
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Show Rules & Regulations
|The following Show Rules & Regulations will assist in your preparations for International Franchise Expo (IFE). If you have questions after reviewing the rules and regulations below, please contact our Operations Director Martin Joksimovic at Martin.Joksimovic@comexposium.com or 201-881-1658.|
Complete your United air travel from May 17 - June 13, 2019 and receive a discount off their published fares. Book your reservation at www.united.com and enter Z Code ZGB and Agreement Code: 8489849 in the offer code box. Rent any size vehicle from Hertz Rent-A-Car from May 24 – June 9, 2019 and receive special rates. Visit www.hertz.com and enter code CV#03B70023. Additional information can be found here.
Compressed air supply and water and drain facilities will be provided by Jacob K. Javits Convention Center (JKJCC). Orders should be placed and paid for in advance using the Plumbing Service Order Form no later than May 15th. Any questions should be directed to (212)216-2319 or email email@example.com.
No animals are permitted except as an approved exhibit. Exhibitors that are planning to have pets as part of their exhibit must obtain prior approval from JKJCC. Service animals are permitted as required by law.
Exhibitor Badges: All exhibitors will require a badge to gain entry to the exhibit area. Exhibitor Badges are no additional charge. Exhibitors should order them in advance by completing the Exhibitor Registration Form no later than May 24th. Badges will not be mailed and can be picked up Exhibitor Registration located on the concourse at Hall B & C. Badges allow access to the exhibit area during set-up, open show days and dismantling, as well as entry to the free seminars.
Helium & Mylar balloons are prohibited at all times. Decorative balloons must be air filled.
Freeman has booth displays available for rent. Please see the Rental Exhibit Order Form for more details.
The Javits Business Center FedEx office is located on the Crystal Place level 3 (212-216-2900). Services available include faxing, small package packing, shipping and receiving; office supplies; photocopying, etc. This center is open show days from 9:00am – 5:00pm.
Booth carpet is NOT included and must be ordered or provided by exhibitors, with the exception of exhibitors in the supplier section, professional center or emerging brands pavilion. If you provide your own flooring it must cover their ENTIRE booth space. Several grades of booth carpet are available in a variety of colors and services. Please complete the Carpet Order Form and return it to Freeman by May 7. If carpet or other suitable floor covering is not in an exhibitor’s booth by 5 pm on Wednesday, May 29, Show Management has the right to install standard carpet in exhibitor’s booth at the cost of exhibitor. If an exhibitor requires labor to lay their own carpet or floor covering, they should contact Freeman for an estimate. If an exhibitor requires electrical service, schedule your electrical order to be installed on Tuesday, May 28th. If carpet is installed before the electrical services it may be deemed necessary to cut the carpet. Cutting of the carpet may take place if exhibitor is not present due to timing constraints.
Centerplate is the exclusive on-site contractor for all catering, concession and alcoholic beverage services. A full range of booth catering is available from Centerplate. Refer to the Booth Catering Menu for details. Proper authorization must be secured from JKJCC and the state of New York if alcoholic beverages are to be featured for promotional purposes. You may contact Centerplate directly at 212-216-2400 or firstname.lastname@example.org.
Hall B & C - 18 feet. Maximum booth height is 8 feet for all standard linear booths or 18 feet for island booths. However per JKJCC, structures in island booth spaces exceeding 12 feet high must submit a rending of their display to Martin.Joksimovic@comexposium.com.
Daily cleaning services are provided in the exhibit hall, but only include cleaning of aisles and common areas within the show. Exhibitors requiring booth-cleaning service, which includes vacuuming and trash removal once each day should refer to the Booth Cleaning Order Form. Exhibitors that will be cooking or distributing food and beverage samples are requested to submit a Daily Porter Service Order Form which includes daily vacuuming as well as trash removal every 2 hours.
Exhibitors may wish to attend workshops during the event. CFE Accreditation Individuals enrolled in the Certified Franchise Executives program will earn 100 education credits towards completion or recertification of the Certified Franchise Executive (CFE) designation by attending these workshops. For more information please email Rose DuPont at email@example.com or visit www.franchise.org/cfe.aspx.
Freeman is the official provider of all decorating services for IFE. A listing of their services is available under the Freeman tab. Their comprehensive service approach is designed to enhance exhibitor value and ensure a positive and productive show experience.
DISMANTLING IS PROHIBITED PRIOR TO 4 PM ON SATURDAY, JUNE 1. Exhibitors dismantling prior to show closing are subject to a $500.00 fine. Move out is Saturday night, June 1 from 4:00 pm to 10:00 pm. Everything must be removed by 10:00 pm on Saturday. Immediately after the show ends, Freeman will begin removing aisle carpet which will take up to one hour. It may take a few hours before all empty crates are returned. Exhibitors will be permitted to remove portable exhibits and personal effects from their booths, as long as one person can hand carry the items in one trip. Should any exhibitor, its agent or contractor, fail to remove all their property by the time stipulated, the exhibitor will indemnify Show Management in respect of any claim. Show Management will be entitled, but not obligated, to remove such materials at the cost of the exhibitor who will be liable for all loss and costs thereby incurred. Show Management reserves the right to specify the time at which individual booths and exhibits can be removed.
Freeman will be selling tape, display hooks and other items at their service desk.
See Material Handling.
DUE DATES FOR SERVICE ORDER FORMSFor your convenience, a checklist and schedule for order placement is included in this manual. See Due Dates under the general information tab.
Electricity will be turned on 30 minutes before the show and turned off 30 minutes after the show closes each day. For 24 hour service add 50% for each outlet. For on-line orders, select both the standard outlet AND the 24 hour service outlet. The supply and connection of all electrical services will be carried out by the JKJCC electrical technicians and should be ordered and paid for in advance using the Electrical Services Order Form no later than May 15. Electrical wiring, fittings and flexible cords must be approved by UL (Underwriters Laboratories). All equipment must be properly grounded. Extension cords must be 14 gauge/3 wire grounding type or larger. Only porcelain socket lamps or plastic lamp holders may be used as brass shelled socket lamps are prohibited. Exhibit spot or flood lights must be positioned so as to be unreachable by the public, free from and unattached by any materials or fabric. Any questions regarding electrical service should be directed to JKJCC at 877-452-8487.
The Event Guide is distributed to all participants of IFE free of charge. Exhibitors who take space at IFE after the event guide due date on April 15th, should complete their Event Guide Addendum Forms immediately as we will make every attempt to include latecomers in the event guide or addendum. Please contact Corali Romero at Corali.Romero@comexposium.com or 201-881-1662, with any questions.
A limited amount of space has been set aside in the guide for individual company advertising. Size options are set out on the Event Guide Advertising form. For more information on event guide advertising, please contact Joseph Cammarato at firstname.lastname@example.org or 201-881-1666. Ads are due by April 24th.
Those exhibitors who employ an EAC for the set-up and dismantling of their exhibit booth displays need to review the convention center’s Appointed Contractor Responsibilities Information. It is the exhibitors' responsibility to see that their independent contractors or agents abide by the rules and regulations of the exhibition. We recommend that all EACs review this exhibitor manual.
Morning coffee will be available for exhibitors each show day from 8:30 am to 9:30 am. Coffee will be served in front of the sales office on the show floor.
We do not require, although recommend, that you carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. Your current insurance company may offer a rider to your policy specifically for the show.
If you elect to purchase insurance, it must be in force during the lease dates of the event, May 29 – June 2, 2019 naming MFV Expositions 208 Harristown Road, Suite 102, Glen Rock, New Jersey 07452 as the certificate holder. MFV Expositions and the Jacob K Javits Convention Center shall be named as additional insured.
If you are planning on sampling any product than you are required to have Exhibitor Liability Insurance and everything above applies as well also naming Centerplate additional insured.
The exhibitor lounge is located in booth 490. This lounge is exclusively for IFE exhibitors. There will be a coffee and tea in the lounge each morning as well as soft drinks throughout the day.
The following minimum fire safety requirements shall apply to all events:
A First Aid attendant will be on duty 30 minutes before and after show hours. Any emergencies or accidents should be reported to a security guard, Show Management or the Freeman service desk immediately.
A full selection of tropical green plants, floral displays and fresh flowers are available to rent from Spring Valley Florist. Please use the Florist Order Form or contact 845-268-7555 or email@example.com for more information.
If you are planning to sample food or beverages, you must contact Martin Joksimovic at Martin.Joksimovic@comexposium.com or call 201-881-1658. No food or beverages are permitted in the Convention Center by any exhibitor, installation company or any other entities hired by exhibiting company without prior approval and written authorization by Centerplate. THIS INCLUDES BOTTLED WATER!
For any further instructions, please see the Sampling Form & Guidelines.
For cooking restrictions, see Fire Regulations/Cooking. All food and beverage storage space is reserved for Centerplate use. Arrangements may be made to rent storage space on-site, on a space availability basis. Contact the catering sales General Manager to discuss your requirements.
A selection of furniture is available from Freeman. Orders must be received by May 7 to qualify for advance order discount prices. No phone orders accepted.
Email Free Franchise Expo Tickets to Your Best Prospects
As an exhibitor, you can target prospects you want to meet face to face with an email campaign featuring your complimentary E-Guest Pass. Check your Exhibitor Newsletter for when this will be available. If you do not receive your E-Guest Pass, contact firstname.lastname@example.org.
Hall lighting will be at half power only during move-in and move-out. One hundred percent lighting will be provided during show hours beginning 60 minutes prior to show opening on Thursday. Exhibitors may choose to enhance their booth with track or spot lighting which is permitted.
Exhibitors with peninsula or island booths of 400 square feet or more may suspend signs from the ceiling structure over their exhibit booth. The bottom of the sign must be 18’ feet from the floor. Signs will be hung by Freeman labor. The exhibitor or EAC must be present at time of installation and removal. No other firm will be allowed access to the ceiling of the Convention Center. If you require this service, please review and submit the Hanging Signs & Banners Order Form. All signs to be hung from the ceiling must be sent in a separate container on a separate bill of lading. This container should be shipped in advance to the Freeman advance warehouse. For clarification, please contact Freeman at 201-299-7575.
INTERNATIONAL MATCHMAKING SURVEY
If you are interested in international expansion and would like to connect with delegates from all over the world, please complete the International Matchmaking Survey.
With the assistance of the U.S. Commercial Service and the Global Franchising Team, the IFE will be promoted globally. In addition, the U.S. Commercial Service will provide assistance onsite for franchisors and international investors.
The completed surveys are forwarded to all Foreign Commercial Specialists and their delegation members so that they can determine which exhibitors are interested in expanding into their country.
If you have any questions about International Program, please contact Corali Romero at Corali.Romero@comexposium.com or 201-881-1662.
The deadline is Friday, March 15.Wireless Internet Instructions and Internet and Network Service Contract. Please order no later than May 15 to receive the discounted rate.
Skilled labor to install and dismantle exhibits is available from Freeman by ordering through the Labor Order and Key Information Forms no later than May 7. If a representative of the exhibitor is not able to supervise labor during installation or break-down, Freeman offers expert supervisory service. Any exhibitor using labor other than their own full-time company employees or that supplied by Freeman should refer to Exhibitor Appointed Contractors above.
e-Vents Registration’s lead retrieval devices are available to exhibitors for gathering sales leads on the show floor. See the many options available and order using the Lead Retrieval Order Form. Be sure to receive a discount by ordering before May 3.
As the official service contractor for the International Franchise Expo, Freeman is the exclusive freight receiver. Material handling includes unloading your exhibit material, storing up to 30 days in advance at the warehouse address, delivering to the booth, the handling of empty containers to and from storage, and removing of material from the booth for reloading onto outbound carriers. It should not be confused with the cost to transport your exhibit material to and from the convention or event. You have two options for shipping your advance freight - either to the warehouse or directly to show site. Rates are calculated based on round trip service and are determined by weight of the in-bound shipment. This is also a calculated with a minimum of 200 lbs. Round trip services include:
How do I ship to the warehouse?
Freeman Exposition Services will also store empty crates and return them at the close of the show. Empty crates are not accessible during the show.
For Hand Carry Guidelines see "Hand Carry" section under shipping.
PLEASE NOTE: Everything must be packed and moved out before Saturday, June 1st, 10:00pm.
Exhibitors with 400 sq. ft. or more may use PA or microphone systems. Exhibitors using monitors or demonstrating mechanical or electrical equipment should ensure that noise levels do not cause annoyance to their neighbors. Show Management reserves the right to determine acceptable levels of noise. Exhibitors wishing to play music in their booth must first get approval from the licensing organizations ASCAP, BMI and SESAC.
For information on parking at the Jacob K. Javits Center, click here.
This is what IFE is all about - encouraging prospects to meet with you and your franchise development team, face-to-face. IFE visitors are your most qualified leads. Contact Joseph at 201-881-1666 or email@example.com to maximize your lead generation efforts.
The Press Office location will be posted shortly. For questions related to the Press Office or press kits please contact Fishman PR at KMcNamara@fishmanpr.com or 847-945-1300.
The Professional Center will be located in Booth 550. Exhibitors in the Professional Center will receive one 4' black draped table, three chairs, one wastebasket and a tent card with their company name. The Professional Center will have red carpet.
There are numerous ways for an exhibitor to enhance their exposure before, during and after the show. Refer to the Promotional Opportunity List or call Joseph at 201-881-1666.
The public address system is for use by Show Management for official announcements only. It is not available for exhibitors or visitors.
Exhibitors are advised to carefully read the Terms and Conditions on the back of their Agreement to Exhibit. In addition, special attention should be given to the rules outlined below with respect to behavior of exhibitors during show hours.
Show security guards will be on duty 24 hours a day. However, they cannot and should not be counted on to provide more than a presence to inhibit theft. The Show hereby gives formal notice to exhibitors that the Show and its management, its agents and its official vendors neither offer nor accept responsibility for exhibitor's property of any kind on the show floor. As an additional safeguard, exhibitors may hire the services of a guard to provide an exclusive presence in their booth using the In-Booth Security Form or by contacting Jacob K Javits Convention Center Security at 212-216-2433.
Official IFE Logos, which can be used to promote your participation in the Show, can be obtained from Rebecca at Rebecca.Mclouth@comexposium.com or 201-881-1610.
The Show Management sales office will be located in the main show floor, Booth 290.
All signage must be confined to the exhibitor's booth area except for ceiling suspended signs (see Hanging Signs), which are only permitted over booth spaces 400 square feet or larger. Custom signs can be produced and delivered to your booth by using the Signage & Graphics Order Form.
JKJCC is a non-smoking facility. Smoking is not permitted anywhere in the building.
The Fire Marshal absolutely prohibits the storage of empty containers in the Exhibit Hall. All empty crates, cases, boxes must be removed from booth during exhibit days. All containers should be clearly marked with exhibitor's name and booth number. Empty stickers are available at the Freeman Service Desk located in the back of exhibit hall.
The booth drape throughout the supplier section will be black and white, and the carpet grey. All exhibitors in the supplier section will receive a 6’ black skirted table, 2 chairs, grey carpet and a wastebasket per 100 sq. ft.
Exhibitors who require a telephone in their booth should order in advance using the Telecommunications Services Order Form no later than May 10. Any questions should be directed to (212) 216-5432.
If an exhibitor appoints a third party company to order display requirements or services on their behalf from Freeman they must return a completed copy of the Third Party Billing Request. NOTE: The exhibiting company is ultimately responsible for any outstanding charges or services supplied.
Show Management requests that exhibitors do not tip at the Convention Center. Tipping on site is considered a destructive practice leading to a lack of rapport between management and labor.
Please know in advance that union labor may be required for certain aspects of your exhibit handling. There are also a number of things exhibitors can do without union personnel. To help you understand the jurisdiction that the various unions have, we ask that you read Union Jurisdictions at Jacob K. Javits Convention Center.
All vehicles entering the exhibit floor for booth display purposes will be spotted by Freeman. A spotting fee of $511 will be charged roundtrip for vehicles with 2 axles; $1,022 for 3 axles or more. (See Vehicle Spotting Order Form) Vehicles may not be moved during show hours and must do the following:
Videotaping, filming, or sound recording within IFE is prohibited without the prior written consent of Show Management. Contact John at John.Erich@comexposium.com or call 201-881-1628 for more information.