IFE 2019 Setup Manual
   

Due Dates - Help Us to Help You

 
There is up to a 50% increase in prices after discounted due dates. Please place orders prior to due dates listed in order to secure lower rates. All forms can be found under the "Order Forms" Tab.
 
DATE DUE ITEM
 
Immediately

Payment of balance due for exhibit space

Hotel Reservations: (Expo Travel)
Approximate cut off date for discounted hotel
Reservations — Discounted rooms may still be available after this date. However; reservations should be made as earlier as possible. Call Expo Travel best availability at 800-829-2281.
 
March 15 International Matchmaking Survey: If you are interested in international expansion and would like to connect with delegates from all over the world
 
April 15 Event Guide Entry Forms
 
April 24 Event Guide Advertising
 
April 29 First day shipments can arrive at the advance warehouse
 
May 3 Lead Retrieval Order Form
 
May 7 Carpet Order Form
Exhibitor Appointed Contractor ("EAC") Notification
Exhibitor Display Rental Order Form
Furniture package Order Form
Hanging Signs & Banners Form & Information (hanging signs/banners only permitted in 400 + sq. ft. booth space)
In-Booth Forklift Order Form
Javits Convention Center Union Jurisdiction
Labor
Material Handling (required for all exhibitors that are shipping material to Advanced Warehouse and/or Convention Center)
Models, Hostesses, Demonstrators
Shipping Information (dates and addresses of where to send your show material)
Signage & Graphics Order Form
Vehicle Spotting Order Form
 
May 10 Audio Visual/Computer Rental (Metro Multimedia)
 
May 15 Air, Water & Drain
Booth Catering Order Form (Centerplate Catering)
Cleaning
Electrical Service
Telecommunications
Transportation Order Form (Quad Express)
Wireless Internet Instructions for Onsite
 
May 21 Last day for shipment to arrive at advance warehouse
 
May 24 Exhibitor Badge Registration Form (Pick Up Onsite)
 
May 29 Shipments to arrive at Javits Convention Center between 8:00 am - 4:00 pm.