IFE 2016 Setup Manual
  

Show Rules & Regulations

Below are the show rules, regulations and all information you will need to make the necessary preparation for your participation at the International Franchise Expo. Not all items will apply to every exhibitor. Please carefully read each section that does apply to you.

If you cannot locate the answer to your question here, please e-mail Steve Naylor, snaylor@mfvexpo.com and you will receive a prompt reply.

  1. To view and print the form(s), you need a program called Adobe Acrobat Reader. If you have trouble downloading the file, or if you'd like to upgrade to the latest version of Acrobat Reader, you can obtain the software for FREE from Adobe's website. Note: Older versions of Adobe Reader may not be compatible.
  2. Click on the link within the paragraph to obtain the Order Form. Order Form links are in blue color print.
  3. Please return Order Forms to the address or fax listed on the form. Show management does not take responsibility for incorrectly mailed or faxed forms.
 


AIR, WATER & DRAIN/PLUMBING
Compressed air supply and/or water and drain facilities will be provided by and be the responsibility Javits Tool Kit. Changes and final corrections will also be performed by them. Orders should be placed and paid for in advance using the "Plumbing Service Order Form."

AIR TRAVEL/CAR RENTAL
Airlines
United: United Airlines offers discounts off published fares of 2% to 15% or Zone fares for travel between June 10-26, 2016. Save an additional 3% off by booking your own reservations at www.united.com. Choose your flight times and access your meeting discounts by inserting ZVUW271323 in the Offer Code box. Or call your travel professional or Continental MeetingWorks at 800-426-1122 for reservations. Refer to Z Code ZVUW and Agreement Code: 271323.

Car Rental
Special arrangements have been made with Hertz Rent-A-Car. Rent any size vehicle from June 9-25, 2016. Click Here to review more details about the special meeting rates. To reserve your special meeting rates, you can book online at www.hertz.com, call Hertz at 800-654-2240, or call your corporate travel department or travel agent. To receive your special show rates provide the CV# 03B70015, along with the name and date of the event. At the time of reservation, the meeting rates will be automatically compared to other Hertz rates and you'll be quoted the best comparable rate available. Click here for more information.

ANIMALS/PETS
No animals or pets are permitted in the building except as an approved exhibit or activity legitimately requiring use of animals. Seeing eye dogs are permitted.

Exhibitors that are planning to have pets as part of their exhibit display must obtain prior approval from the Jacob K Javits Convention Center.

AUDIO VISUAL/COMPUTER RENTAL
Exhibitors wishing to rent Audio Visual or Computer Equipment should contact our official A/V & Computer Rental Contractor. A list of equipment and prices can be found on the A/V Computer & Data Display Supplier Form. To take advantage of show discounts, orders must be placed by June 15. After this date, on-site prices apply.

The Audio Visual and Computer Contractor is:
Metro Multimedia
115 Moonachie Ave
Moonachie, N.J. 07074
Phone: 201-340-2290
Fax: 201-340-2108
Email: tomd@metromultimedia.com

BADGES
For security reasons all persons working or visiting the IFE will require a show badge to gain entry to the exhibit area. There are three types of badges: "Exhibitor" with a colored stripe across the bottom, "Attendee" which is clear, and "Visiting Suppliers."

Exhibitor Badges
Exhibitor badges are no charge. Exhibitors should apply for individual badges in advance by completing the "Exhibitor Registration" online form. This form should be completed no later than June 3. Badges will not be mailed and can be picked up on-site at the Exhibitor Registration counters located on the Javits Concourse 1C Hall.

All exhibitors must check in at the Exhibitor East Registration desk and pick up their Badge Holder.

Those not pre-registered will be required to provide positive proof of affiliation with the exhibiting company, complete a form on site and wait for their badge to be printed.

All exhibitor badges are pre-printed with "Exhibitor." Exhibitor badges have been specifically designed to show an Individual's Name, Title and Company Name. These badges allow FREE access in and out of the exhibit area during set-up, open show days and dismantling, as well as the seminars.

Attendee Badges
Attendee badges have been specifically designed to show an Individual's Name, Company, City and State or Province and Country. They will include a Two Dimensional (2D) High Density Bar Code, which will have all their vital contact information encoded. See "Lead Retrieval Systems"

Labor Pass (See Exhibitor Appointed Contractors)

BALLOONS AND HELIUM FILLED ITEMS
Helium & Mylar balloons are prohibited at all times. Decorative balloons must be air filled.

BOOTH DESIGN, BOOTH SET UP PROCEDURES & REGULATIONS, AND JACOB K JAVITS CONVENTION CENTER REQUIREMENTS & REGULATIONS
  • General Booth Design: All booths, regardless of size, must be in keeping with the environment of the International Franchise Expo as a whole.
    1. Flooring*: The entire floor space of all booths must be carpeted or covered with other approved non-flammable material. Exhibitors can rent carpet through Freeman Exposition Services or bring their own flooring.
    2. Show Colors*: All linear booths have a 8' back drape (Navy/White/White/Navy) and 3' side drape (Navy). The aisle carpet is navy.
      *Exhibitors in Supplier Section and Professional Center, please see booth set up information under "Supplier Section" or "Professional Center" Heading.
    3. Booth Height Restrictions
      • Linear booth spaces: The back section cannot exceed eight (8) feet and any sidewall in the front half of the booth may not be higher than four (4) feet.


      • Island booth spaces: Island booths (booths with aisles on all sides) have a maximum exhibit height of 19 feet. However, exhibits in Island booth spaces exceeding 12 feet expansive 1-story structures that contain overhead beams, signage, truss, etc. of considerable weight or span must submit a rending of their display to di Domenico, Leslie Jager, for approval. Send to ljager@ddp-ny.com.
    4. Signage: Signage must be limited to the interior of the booth space. Only booth spaces with 400 sq. ft. or larger may hang signs/banners from above their booth. See "Hanging Signs" for rates and instructions.
    5. Appearance: In order to protect the interests of ALL exhibitors and the integrity of the Show, any display deemed unprofessional in appearance, at the sole discretion of Show Management, will not be permitted.
    6. Display Material: Displays and graphics may not interfere with attendee line of sight for neighboring booths. Such items in the front half of a linear booth may not exceed 4' in height. All materials used in the construction exhibits and all decorative materials within the exhibit must be of non-combustible or flame retardant materials. Random Fire Marshal inspection/testing may be required. Display materials, signs, etc., may not be affixed directly on drapes.
    7. Vehicles (See "Vehicles on Display")
    8. Building Columns: Columns may not be used by the exhibitor for any purpose whatsoever. You may purchase column advertising sponsorships by contacting your sales representative.
  • Booth Set Up Procedures/Regulations
    1. Exhibitor set-up is Wednesday, June 15 from 8:00 am to 5:00pm. There is no specific scheduled set-up time for each exhibitor. However, those exhibitors placing orders on-site should expect to wait several hours before receiving all services. There is no exhibitor set up on Thursday.
    2. An Exhibitor can only bring material onto the show floor if the exhibitor can, in one trip, "hand carry" or use nothing larger than a two-wheel baggage cart or "pop up" display in wheeled case equal or less than 10' in length (rubber or plastic wheels only) to bring in material. If your freight requires multiple trips you must have it delivered to the loading dock and Material Handling fees will be charged. See "Material Handling/Drayage"
    3. Exhibitor owned and operated vehicles and small vans are permitted direct access to the loading dock, however, union personnel are responsible for the loading and unloading of all trucks or trailers of common carriers including van lines. They also have jurisdiction of the loading and unloading of individual company vehicles and/or private owned vehicles. The loading dock is accessible from 12th Ave
    4. An Exhibitor may install and/or dismantle his own display providing tools are not required and the total time for installation of floor covering, drapes, hanging of signs or any material does not take any more than thirty minutes for one person to complete. If the work described above requires more than 30 minutes, properly qualified Union personnel must do the work. See "Labor"
    5. Booth carpet is NOT included with booth space and must be ordered or provided by exhibitors, excluding the Professional Center and Supplier Section. If an exhibitor provides their own flooring, it must cover their ENTIRE booth space. Several grades of booth carpet are available for rent in a variety of colors and services. Please complete the "Carpet Order Form" (Tab: Freeman Exposition) and return it to Freeman Exposition by June 1. If carpet or other suitable floor covering is not in an exhibitor's booth by 5:00 pm on Wednesday, June 15, Show Management has the right to install standard carpet in exhibitor's booth at the cost of exhibitor.
    6. When your crates and other containers are empty, obtain "Empty" stickers from the Freeman Exposition Service Desk located at the back of the Exhibit Hall. Use the labels to mark your containers, crates and boxes with your company name and booth number. Leave the containers in the aisles for pick-up and storage. Labeled empties will be returned at the end of the Expo. DO NOT STORE ANYTHING IN THE CONTAINERS MARKED "EMPTY." You will not have access to these containers until the end of the Expo. For accessible freight, see "Accessible Storage Order Form" (Tab: Freeman Exposition).
    7. Children under the age of 18 are not permitted on the show floor at any time during exhibitor move in or exhibitor move out. NO EXCEPTIONS. Children under the age of 18 are only permitted on the show floor during show days and must be with an adult at all times. All children under the age of 18 must leave the show floor at 5:00pm on Saturday once the show closes. They cannot stay on the show floor during breakdown/move out.
  • Regulations and Requirements of Jacob K Javits Convention Center
    • Exhibit Displays exceeding 12 feet or have expansive 1-story structures that contain overhead beams, signage, truss, etc of considerable weight or span must submit a rending of their display to di Domenico, Leslie Jager, for approval. Send to ljager@ddp-ny.com.

      Temporary Structures
      There must be at least two (2) means of egress from any temporary hardwall structure in excess of 200 square feet built in the Center. Temporary structures may not have a cover or ceiling unless the sprinklers will be able to permeate it. This must be approved in advance by the NYC Fire Department.

      Open Flames
      Open Flame devices and candles are not permitted in exhibit booths.

      Hazardous Chemicals and Materials
      The use of hazardous chemicals and materials are strictly prohibited without prior written approval. Most hazardous chemicals and materials, including but not limited to pesticides, herbicides, poisons, flammable and combustible liquids, hazardous gases, pressure cylinders and tanks, and hazardous chemicals including oxidizers are prohibited inside the Center.

      Propane
      Propane tanks are not permitted anywhere on the show floor.

      Pyrotechnics
      The use of pyrotechnics is strictly controlled and monitored and must be approved in advance. Customers requesting the use of pyrotechnics must hire a federally licensed pyrotechnics contractor and must obtain all relevant permits from the NYC Fire Department Fire Prevention Division. Consult your event manager for further information and guidelines.

      Vehicles on Display
      The following safety precautions are enforced for all vehicles on display:
      • Battery cables must be disconnected and taped.
      • Fuel tanks have no more than 1/8 tank of gas.
      • Fuel tanks must be locked and sealed in an approved manner to prevent the escape of vapors.
      • Refueling, or removal, of fuel from vehicles on the premises is prohibited.
      • Vehicles may not be started up, or moved, during show hours.
      • Appropriate protection must be placed under vehicle to protect the floor in the event of fluid leaks.

    BOOTH DISPLAYS/RENTAL EXHIBITS
    Freeman Exposition Services have several booth displays available for rent. Please see their Rental Exhibit Order Form for more details.

    BREAKFAST FOR EXHIBITORS
    See "Exhibitor Breakfast"

    BROKER & CONSULTING EXHIBITING REGULATIONS
    See "Rules & Regulations for Exhibiting"

    BUSINESS CENTER
    The Javits Business Center FedEx offices is located at Crystal Place level 3 (212-216-2900). Services available include faxing, small package packing, shipping and receiving; office supplies; photocopying, etc. This center is open show days from 9:00am – 5:00pm.

    CAR RENTAL/AIR TRAVEL
    See "Air Travel/Car Rental"

    CARPETING
    Booth carpet is NOT included with booth space and must be ordered or provided by exhibitors, excluding the Supplier Section & Professional Center. If an exhibitor provides their own flooring, it must cover their ENTIRE booth space.

    Several grades of booth carpet are available in a variety of colors and services. Please complete the "Carpet Order Form" (Tab: Freeman Exposition) and return it to Freeman Exposition by June 1. If carpet or other suitable floor covering is not in an exhibitor's booth by 5:00 pm on Wednesday, June 15, Show Management has the right to install standard carpet in exhibitor's booth at the cost of exhibitor.

    If an exhibitor requires labor to lay their own carpet or floor covering, they should contact Freeman Exposition for an estimate.

    NOTE: If an exhibitor requires electrical service, schedule your electrical order to be installed on June 15 (you do NOT need to be present for electric drop unless you also require supervised labor). If carpet is installed before the electrical services it may be deemed necessary to cut the carpet. Cutting of the carpet may take place if exhibitor is not present due to timing constraints.

    CATERING
    Centerplate is the exclusive on-site contractor for all catering and concession services. A full range of booth catering is available from Centerplate. Refer to the Booth Catering Menu and Order Form for details. Additional delivery, service charge and taxes will be incurred. A signed contract is required thirty (30) days prior to the first scheduled food and beverage service.

    Centerplate has the existing blanket Alcoholic Beverage License. Proper authorization must be secured from the JKJCC, and the state of NY if alcoholic beverages are to be featured for promotional purposes. Corkage fees may apply to certain promotional functions.

    CEILING HEIGHT
    Hall B & C - 19 feet. Maximum booth height is 8 feet for all standard linear booths or 18 feet for Island booths. However per Jacob K Javits Convention Center, structures in Island booth spaces exceeding 12 feet high must submit a rending of their display to di Domenico, Leslie Jager, for approval. Send to ljager@ddp-ny.com and CC snaylor@mfvexpo.com.

    CLEANING-GENERAL/BOOTHS
    Daily cleaning services are provided in the Exhibit Hall, but only include cleaning of aisles and common areas within the Show. Exhibitors requiring booth-cleaning service, which includes vacuuming and trash removal once each day, should refer to the "Booth Cleaning Order Form" (Tab: Other Services) and return to Javits Convention Center by to June 1.

    Exhibitors that will be cooking and/or distributing food and beverage samples are requested to order daily porter service which includes daily vacuuming as well as trash removal every 2 hours. Please submit the Daily Porter Service Order Form to Javits Convention Center by to June 1.

    CONFERENCE PROGRAM/DISCOUNT REGISTRATION
    Exhibitors may wish to attend workshops scheduled for franchisors during the event. A 50% discount will be offered. Register at https://r1.events-registration.com/IFE2016/?source=EXW using the Source Code EXW.

    Individuals enrolled in the Certified Franchise Executives program will earn 100 education credits for each workshop towards completion or recertification of the Certified Franchise Executive (CFE) designation by attending the workshops below. For more information about the Certified Franchise Executives program, please call or email Rose DuPont (202-662-0771 -- rdupont@franchise.org) or visit www.franchise.org/cfe.aspx.

    Date: Topic Time Discounted Rate
    Thursday, June 16 Workshop 5: Global Franchise Expansion 10:00am - 1:00pm $105.00
    Thursday, June 16 Workshop 8: Strategies for Penetrating the U.S. Market for Overseas Franchisors 2:00pm - 5:00pm $105.00
    Thursday, June 16 Workshop 9: 5 Habits of the Highly Successful Franchise System 2:00pm - 5:00pm $105.00
    Friday, June 17 Workshop 7: Web 2.0: Social Networking + Data in Franchising 9:00am - 12:30pm $75.00
    Friday, June 17 Workshop 6: Structures and Operational Strategies for Successful Expansion within the USA 10:00am - 1:00pm $105.00
    Friday, June 17 Workshop 4: The Use of Master Franchising, Domestically and Internationally 2:00pm - 5:00pm $105.00
    Friday, June 17 Workshop 3: Operations Manuals 2:30pm - 5:00pm $60.00

    COOKING
    Exhibitors who will be cooking, must be in compliance with the following regulations:
    • No open flames will be allowed in the exhibit hall
    • The use or storage of any flammable or combustible liquids, compressed gas cylinders, hazardous materials and chemicals is strictly prohibited.
    • Frying equipment must be equipped with a grease shield.
    • A 3A40BC rated, or better, fire extinguisher must be displayed in each booth that will feature cooking.
    After review, the NYC Fire Marshal may require certain types of commercial cooking equipment that produce grease laden vapors to install a supplemental exhaust systems over the equipment.

    DECORATOR SERVICES/GENERAL CONTRACTOR
    Freeman Exposition Services is the official provider of all decorating services for IFE. A listing of their services is available under the "Freeman Exposition" tab. Their comprehensive service approach is designed to enhance exhibitor value and ensure a positive and productive show experience. Some of the services they perform are:
    • Decorating products (carpet, furniture & accessories, booth cleaning)
    • Material Handling (freight receiving, shipping and storage)
    • Graphics & Signage
    • Labor (fork lifts, rigging, booth installation and dismantling, labor supervision)
    Exhibitors may hire Freeman Exposition or appoint their own Appointed Contractor (EAC) for booth installation.

    DISMANTLING PROCEDURES
    DISMANTLING IS PROHIBITED PRIOR TO 5:00pm ON SATURDAY, June 18. Immediately after the Exposition ends, Freeman Exposition will begin removing aisle carpet which will take up to one hour. It may take a few hours before all empty crates are returned. Exhibitors will be permitted to remove portable exhibits and personal effects from their booths under the supervision of authorized members of their staff, as long as one person can hand carry item(s) in one trip.

    Move out is Saturday night, June 18 from 5:00pm to 9:00pm and Sunday, June 19 from 8:00am to 11:00am.

    Every item, whether exhibit material, brochures or trash, belonging to exhibitors must be removed entirely from the Convention Center by 12:00pm on Sunday, June 19. Should any exhibitor, its agent or contractor, fail to remove all their property by the time stipulated, then the exhibitor will indemnify Show Management in respect of any claim. Show Management will be entitled, but not obligated, to remove such materials as they consider best at the cost of the exhibitor who will be liable for all loss and costs thereby incurred. Show Management reserves the right to specify the time at which individual booths/stands and exhibits will be removed.

    Product is most vulnerable to loss during set-up and breakdown. NEVER leave valuables unattended. The Show's general security is merely a presence to inhibit theft. It is not possible for guards to watch material in every booth.

    Exhibitors dismantling prior to 5:00pm on Saturday, June 18 are subject to a fine.

    DISPLAY PRODUCTS
    Freeman Exposition will be selling tape, display hooks, etc. at the decorator service desk. Contact Freeman Exposition Customer Service for further information regarding available display products (Tel: 201-9299-7575).

    DRAYAGE/MATERIAL HANDLING
    See "Material Handling"

    DUE DATES FOR SERVICE Order Forms
    For your convenience, a checklist and schedule for order placement is included in this manual.

    ELECTRICAL SERVICES
    ELECTRICITY WILL BE TURNED ON WITHIN 30 MINUTES BEFORE SHOW AND TURNED OFF WITHIN 30 MINUTES AFTER SHOW CLOSE. FOR 24 HOUR SERVICE add 50% FOR EACH OUTLET. For on-line orders, select both the standard outlet AND the 24 hour service outlet.

    The supply and connection of all electrical services will be carried out by the Javits electrical technicians. All electrical services should be ordered and paid for in advance using the "Electrical Services Order Form" no later than June 1.

  • Electrical wiring, fittings and flexible cords must be approved by U.L. (Underwriters Laboratories). All equipment must be properly grounded. Extension cords must be 14 gauge/3 wire grounding type or larger.
  • Only porcelain socket lamps or plastic lamp holders may be used. Brass-shelled socket lamps are prohibited.
  • Exhibit spot or flood lights must be positioned so as to be "unreachable" by the public, free from and unattached by any materials or fabric.

  • Any questions regarding Electrical service should be directed to the Javits Electric at 877-452-8487.

    EXHIBITOR APPOINTED CONTRACTORS (EACs)
    It is the exhibitors' responsibility to see that their independent contractors or agents abide by the Rules and Regulations of the Exhibition. We recommend that they log on to the website to review this manual to give them an overall picture. For EAC badges please complete the Registration Form for Exhibitor Appointed Contractor Labor (Tab: Show Management Forms).

    NOTE: Freeman Exposition requires that the "Third Party Billing Request" (Tab: Freeman Exposition) be completed if they are to accept charges on behalf of an exhibitor. Independent contractors are required to wear the appropriate badge at all times. See "BADGES"

    EXHIBITOR COFFEE & TEA
    Free beverages will be available in back of Hall B for exhibitors from 8:30am to 9:30am on Thursday thru Saturday. Beverages will be served in the Supplier Section on the show floor. Please see the Promotional Opportunity List for Promotional Opportunities & Sponsorships or contact your sales representative.

    EXHIBITOR LOUNGE -Sponsored by Entrepreneur Media, Inc.
    The Exhibitor Lounge is located in back of 1B hall booth 1182. This lounge is exclusively for IFE exhibitors. The lounge is a place to relax and take a few moments away from your booth. There will be a coffee and tea in the lounge each morning as well as soft drinks throughout the day during each show day. Entrepreneur Media, Inc. will also be on hand to discuss their advertising opportunities.

    EXHIBITOR MANUAL
    This electronic Exhibitor Manual is available for distribution to designers, booth contractors, etc. We STRONGLY recommend that you pass this link to everyone involved in the set-up process of the booth.

    FIRE REGULATIONS
    The National Fire Protection Association Life Safety Code is the established safety standard for events. The code, as well as standard operating procedures established in cooperation with NYC fire and safety agencies are included in the following fire and safety guidelines:

    Cables across Doorways - Cables or hoses required for power, audio, video, lighting or any other applications are not permitted on the floor across doorways. We have installed cable trays above service doors in the ballroom to carry these cables. Please inform all production vendors to plan for this as they design your event.

    Candles - Lit candles and other open flame devices are not permitted in exhibit booths.

    Compressed Gases/Flammable Liquids/Aerosols - The use, display or storing of compressed gasses, flammable liquids or dangerous chemicals is prohibited without prior written authorization. Pressurized containers having flammable propellants (aerosols) are prohibited without prior written authorization from the NYC fire marshal.

    Cooking in Exhibit Booths (See "Cooking")
    Decorations - All materials used for decorating including drapes, curtains, table coverings, skirts, carpet or any other materials must be constructed of flameproof material or treated with an approved fire-retardant solution. We encourage you to have fire retardant certificates for the materials on site. Spot-testing may be performed at any time by the NYC Fire Department Fire Prevention Division.

    Gasoline and Diesel Fuel - Gasoline-powered equipment such as industrial vacuum cleaners for show carpet cleaning are permitted. Refueling is not permitted inside exhibit halls. Gasoline powered equipment may not be stored inside exhibit halls unless battery cables are disconnected and fuel tanks are locked. Gasoline, kerosene, combustible gases or other flammable liquids may not be stored inside the Center. Use of diesel fuel in the Center is prohibited.

    Electrical Equipment - Electrical equipment must meet applicable National Electrical Codes. Electrical fixtures and fittings must be U.L. listed. 14-gauge wire or better is required for all connections. All extension cords must be 3-wire grounded. Only Washington Convention Center staff and authorized service partners are authorized to move Center electrical equipment. Utility panels and mechanical equipment rooms may not be blocked under any circumstances.

    Fog and Smoke Machines and Lasers - Water-based chemical fog and smoke machines are permitted with advance notification. Fog and smoke machines may not be operated in common areas where the effect could enter an adjacent event's leased space. Lasers are permitted with advance notification in locations where access to a water source is safely identified. A schedule for use of fog and smoke machines and lasers that includes rehearsals and event times must be submitted to your event manager in advance so that appropriate inspections and ventilation measures are taken.

    Hazardous Chemicals and Materials - The use of hazardous chemicals and materials are strictly prohibited. Most hazardous chemicals and materials, including but not limited to pesticides, herbicides, poisons, flammable and combustible liquids, hazardous gases, pressure cylinders and tanks, and hazardous chemicals including oxidizers are prohibited inside the Center.

    Propane - Propane tanks may not be stored inside the Center. Propane tanks must be stored in locked storage cages on the loading docks. Contractors must provide their own storage cages.

    Smoking - In accordance with NYC regulations, the Javits Convention Center is a nonsmoking facility. Smoking is prohibited inside the Center. We reserve the right to remove violators.

    Temporary Structures - There must be at least two (2) means of egress from any temporary hard wall structure in excess of 200 square feet built in the Center. Temporary structures may not have a cover or ceiling unless the sprinklers will be able to permeate it. This must be approved in advance by the NYC Fire Department.

    Vehicles on Display (See "Vehicles on Display" Section below)
    X-Ray Equipment - The NYC fire code prohibits the use of x-ray equipment and other radiated materials in the convention center.

    FIRST AID
    A First Aid attendant will be on duty 30 minutes before and after show hours at the Convention Center. Any emergencies or accidents should be reported to a Security Guard, Show Management or the Freeman Exposition Service Desk immediately.

    FLORIST
    A full selection of tropical green plants, floral displays and fresh flowers are available to rent from Spring Valley. Return "Florist Order Form" for ordering plants and floral displays by June 15.

    FOOD & BEVERAGE SAMPLING
    For those exhibitors desiring to distribute sample food and beverages, they must email Steve Naylor at snaylor@mfvexpo.com along with Certification of Liability Insurance. All sampling must be in accordance with the policies of the Javits Convention Center and CenterPlate Catering. If you require cold storage, contact CenterPlate at 212-216-2400.

    Samples are limited to the following portion sizes:
  • Food - 2 ounces or less (bite-size)
  • Beverage - 4 ounces or less
  • Exhibitors who may need freezer, refrigerator or dry storage space should be sure to include this information on the Application for Food Sampling.

    If you will be cooking in a booth, please be sure you are in compliance with the following regulations:
  • No open flames will be allowed in the exhibit hall
  • The use or storage of any flammable or combustible liquids, compressed gas cylinders, hazardous materials and chemicals is strictly prohibited.
  • Frying equipment must be equipped with a grease shield.
  • A 3A40BC rated, or better, fire extinguisher must be displayed in each booth that will feature cooking.

  • After review, the NYC Fire Marshal may require certain types of commercial cooking equipment that produce grease laden vapors to install a supplemental exhaust systems over the equipment.

    FREQUENTLY ASKED QUESTIONS

    FURNITURE & ACCESSORIES
    A selection of standard and specialty furniture is available from Freeman Exposition.

    For standard furniture, see "Furniture Brochure & Order Form." Orders must be received by June 1 to qualify for advance-order discount prices. No phone orders accepted.

    For specialty furniture, see "Executive Collection Brochure and Order Form." Orders must be received by June 1 to qualify for advance-order discount prices. No phone orders accepted.

    GUEST PASS PROGRAM DETAILS

    Free Mailing of Expo Pass Tickets (through our bonded mail house)

    DEADLINE: April 18, 2016

    MFV pays for postage - you just supply your list: Have tickets mailed directly from our mail house to your prospects, along with a personal letter from your company.

    Take advantage of this opportunity by emailing your full list - either an Excel file (.xls) or a comma delimited text file (.txt) - to files@ccidirectmail.com and copy: tpicinich@habruno.com.

    Email Free Franchise Expo Tickets to Your Best Prospects

    Available: March 25, 2016

    As an exhibitor, you can target prospects you want to meet face to face with an email campaign featuring your complimentary E-Guest Pass. If you do not receive your E-Guest Pass, contact ife@ifeinfo.com.

    GUIDELINES FOR EXHIBITOR APPOINTED (INDEPENDENT) CONTRACTORS
    Those exhibitors who employ independent contractors (EAC) for the set-up and dismantling of their exhibit booth displays need to review the convention center's "Appointed Contractor Responsibilities Information" and submit to Freeman Exposition the "Exhibitor Appointed Contractor Notification" (Tab: Freeman Exposition).
    1. The independent contractor will be given the right to provide services requested of them by an exhibitor in the set-up and dismantling of the exhibits on the show floor, and will have the right to utilize qualified employees who will be registered by name in advance by Show Management.
    2. These services will not conflict with existing labor regulations or contracts including jurisdictions claimed by local labor unions. The independent contractor will adhere to the rules and regulations mentioned elsewhere in the manual.
    3. The independent contractor will possess a valid public liability and property damage insurance policy for at least $1,000,000. The certificate of insurance must name H.A. Bruno LLC, Freeman Exposition Services, Inc. and the Jacob K Javits Convention Center as co-insured and be received by Show Management no later than June 1. See "Exhibitor Appointed Contractor Notification" & "Official Contractors Information" Forms. The contractor should include the exhibitor's name in a cover letter when forwarding the certificate copy to Show Management.
    4. The independent contractor will have a valid authorization from an exhibitor in advance of the Show move-in date and will not solicit business on the show floor or during move-in or move-out dates.
    5. The independent contractor will share with Freeman Exposition all reasonable costs related to their operation including overtime pay for stewards, restoration of the exhibit space to its initial condition, etc.
    6. In performing work for their clients, the independent contractors will cooperate fully with Freeman Exposition especially with regard to the efficient utilization of labor.
    7. Upon arrival on site, the independent contractor supervisor will check in with Show Management at the Exhibitor Registration Desk and provide the names of his employees who will be working each day. The supervisor must also provide a name and telephone number of a key executive for emergency contact. Badges must be picked up daily.

    HALL LIGHTING
    The lighting is bright enough that you will not be required to have additional booth lighting. Exhibitors may choose to enhance their booth with track or spot lighting or which is permitted. Ordering of Electrical service is required for booth lighting.

    Hall lighting will be at half power only during move-in and move-out. One hundred percent lighting will be provided only during show hours beginning 60 minutes prior to opening on Thursday (show opening).

    HANGING SIGNS/RIGGING
    Exhibitors with peninsula or island booths of 400 square feet or more may suspend signs from the ceiling structure over their exhibit booth. The bottom of the sign must be 14' feet from the floor. Signs will be hung by Freeman Exposition labor. The exhibitor or exhibitor appointed contractor must be present at time of installation and removal. No other firm will be allowed access to the ceiling of the Convention Center, nor will they be allowed to bring any high-lift or boom equipment on the show floor during the installation or dismantling of the Show.

    If you require this service, please review and submit the "Hanging Signs/Banners Order Form." The minimum charge for labor and equipment is one (1) hour per worker and lift. Equipment and labor thereafter is charged in half (1/2) hour increments. Starting time can be guarantee only when labor is requested for the start of the working day at 8:00am. If an exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour "NO-SHOW" charge per worker and lift will apply. Refer to the Order form for more details. For clarification or assistance with Hanging Signs, please contact Freeman Exposition Exhibitor Services at 201-299-7575.

    All signs to be hung from the ceiling must be sent in a separate container on a separate bill of lading. This container should be shipped in advance to the Freeman Exposition advance warehouse and should arrive no earlier than May 11 and no later than 4pm EST on June 8. The shipping address is as follows:


      International Franchise Expo
      EXHIBITING COMPANY NAME/ BOOTH#         (Hanging Sign)
      c/o Freeman Exposition Services
      1 Railroad Place
      Maspeth, NY 11378

    Included with the sign(s) should be necessary assembly and hanging instructions. Installation and removal times will be established per the availability of the hall and access to the area under the sign.

    HOTELS
    Reservation should be made as soon as possible as discounted hotel room blocks sell out quickly. Special discounted hotels are available for IFE exhibitors through Expo Travel, Inc. Reservations should be made as early as possible by logging onto www.expotravel.com or completing the Hotel Rate Sheet (Order Forms Tab) and fax to 201-722-9735 or by calling 201-722-9731 between the hours of 9:00am – 5:00pm Eastern Standard Time.
      Please have the following information ready when requesting reservations:
    1. Name of Expo attending (International Franchise Expo).
    2. Number and names of persons in the party, arrival and departure dates, single or double accommodations.
    3. 1st, 2nd and 3rd choice of hotel.
    4. Company name, address and telephone & fax numbers, credit card name (i.e. Visa, Amex, MC), credit card number and expiration date.
    5. **Please advise if you will need any special requirements at time of booking.
    NOTE: Special room rates are per night, per room and do not reflect taxes. Rates are exclusive through Expo Travel and are in effect until approximately May 25th (providing rooms are available). Early booking is strongly suggested to ensure choice of hotels and special rates. Credit Card information or first night's deposit by check is necessary to guarantee reservations. Official confirmations will be mailed directly from the hotels, time permitting. Subsequent changes and cancellations should be made through Expo Travel.
     
    Hotels Single Double Distance
    Yotel New York
    570 Tenth Avenue (at 42nd Street)
    $221.00 N/A 5 blocks

    Courtyard New York Manhattan/Chelsea
    135 West 30th Street
    $245.00 N/A 12 blocks
    Wyndham New Yorker Hotel
    481 8th Avenue & 34 Street
    $259.00 $279.00 5 blocks
    Four Points by Sheraton Times Square
    145 West 44th Street
    $279.00 $279.00 4 blocks

    Staybridge Suites
    340 West 40th Street
    $299.00 $319.00 6 blocks
    Fairfield Inn & Suits by Marriott - Time Square
    330 West 40th Street
    $289.00 $309.00 4 blocks

    Marriott Marquis Time Square
    1535 Broadway & 45th Street
    $319.00 $319.00 10 blocks
    Renaissance Time Square
    714 Seventh Avenue at 48th Street
    $319.00 $319.00 12 blocks
    Le Parker Meridien(Superior King)
    119 West 56th Street
    $379.00 N/A 22 blocks
    Group/Suite Bookings
    If you are making five (5) or more reservations or wish to book a suite, please call or fax us at the above listed numbers. Our group coordinators will be happy to assist you.
    Please note:
    Rates shown do not reflect taxes, currently 13.25%. Special rates shown are per room, per night, and are in effect until approximately May 25 (providing rooms are available.) Rates subject to change after May 25, check with Expo Travel at time of booking. Credit Card information is necessary to guarantee reservations.


    INTERNATIONAL MATCHMAKING SURVEY
    If you are interested in international expansion and would like to connect with delegates from all over the world, please complete the International Matchmaking Survey.

    With the assistance of the U.S. Commercial Service and the Global Franchising Team, the IFE will be promoted globally. In addition, the U.S. Commercial Service will provide assistance onsite for franchisors and international investors.

    The completed surveys are forwarded to all Foreign Commercial Specialists and their delegation members so that they can determine which exhibitors are interested in expanding into their country.

    The deadline is Friday, April 29th.


    INTERNATIONAL SHIPPING
    (See #5 under SHIPPING)


    INTERNET SERVICES
    Internet Access and Networking services are available through Javits, the Convention Centers exclusive provider. Order your access by using the "Internet –Network Service Contract." ORDER and PAYMENT must be sent to Javits no later than June 1. Increased service fees will be charged for orders placed after this date.

    LABOR
    Skilled labor to install and dismantle exhibits is available from Freeman Exposition. In the interest of prompt and efficient processing of labor requirements, exhibitors need to give advance notice of their estimated labor requirements on the "Labor Order" and "Key Information Forms" (Page 2). This form should be returned no later than June 1. If a representative of the exhibitor is not able to supervise labor during installation or break-down, Freeman Exposition offers expert supervisory service and can be provided using this same form.

    Any exhibitor planning to use labor other than their own full-time company employees or that supplied by Freeman Exposition should refer to "Exhibitor Appointed Contractors" above.

    LEAD RETRIEVAL SYSTEMS
    e-vents Registration's Lead Retrieval Devices are available to exhibitors for gathering sales leads. With the scan of an attendee's badge, the retrieval unit will print and save this information to a floppy disk. Furthermore, exhibitors will be able to further qualify their leads using the 15 standard Lead Follow-Up action codes; or use 20 of their own programmed questions. If exhibitors do not request their own custom questions, the IFE demographic questions from the Registration form will be used. See the options available and order using the "Lead Retrieval Order Form." Be sure to receive a discount by ordering before May 18.

    LIFTING EQUIPMENT
    If your exhibit requires lifting/rigging equipment for installation or dismantling, please complete the "In-Booth Forklift" and "Labor Order Form" (Tab: Freeman Exposition) and return by June 1. All rigging/lifting equipment must be provided by Freeman Exposition

    MATERIAL HANDLING/DRAYAGE
    Freeman Exposition Services is the exclusive material handling contractor for IFE. They are responsible for receiving, handling and processing of all exhibitor shipments delivered to the loading dock. Freeman Exposition will forward all shipments to the exhibitor's booth. All Exhibitors shipping freight to IFE must submit the "Material Handling Order Form" to Freeman Exposition Services by June 1. Charges for services are based on the following:
    • Rates are based on round trip service and on in-bound weights billed with a minimum of 200 lbs. Round trip service includes unloading crated/packaged freight (the warehouse cannot receive uncrated shipments); storing at warehouse for up the 30 days, reloading onto trucks and delivery to the exhibit site, unloading freight and delivery to your booth; picking up, storing and returning empty shipping containers; and reloading freight to your assigned Freight Carrier for outbound shipping.
    • Whether goods are shipped in advance to the warehouse or direct to the convention center (See #9 and #10 under SHIPPING for Shipping addresses and dates for advanced warehouse and direct to convention center)
    • Number of shipments received - If at all possible ship all freight at one time as each shipment is charged separately
    • How freight is packed on truck. To avoid additional material handling fees, advise your carrier to "shrink wrap and skid" your freight. If your freight is mixed with other exhibitor or other party freight, "Special Handling" fees will be charged.
    • When freight is delivered. Straight Time: Monday thru Friday 8:00am – 4:00pm/Overtime: All other times, Saturday, Sunday, Holidays
    Freeman Exposition Services will also store empty crates and return them at the close of the show. Empty crates are not accessible during the show.

    Material Handling Order Forms for outbound shipments can be obtained at the Freeman Customer Service Desk on-site at the convention center during the show. The MHO for outbound shipments must include the name of your freight carrier and the date of pick up (Saturday, June 18 or Sunday, June 19). Please see #11 under SHIPPING for more Outbound Shipping Information.

    For Hand Carry Guidelines see "Hand Carry" section under shipping.

    MODELS/HOSTESSES/TEMPORARY STAFF
    Exhibitors who require models, booth hostesses, demonstrators or other temporary staff may contact Event Pros LLC as listed below. Return the "Booth Talent Order Form" (Tab: Miscellaneous Forms) by June 1.
    Event Pros LLC
    24920 S. Mooncrest Drive
    Sun Lakes, AZ 85248
    Tel: 480-883-3440
    Fax: 480-883-3446
    Internet: www.event-pros.com

    MUSIC IN BOOTH/SOUND EQUIPMENT
    Exhibitors with 400 sq. ft. or more arranged in a square (island or peninsula) may use public address or microphone systems. Exhibitors using TV monitors, or demonstration mechanical/electrical equipment should ensure that noise levels do not cause annoyance to their neighbors. Show Management reserves the right to determine acceptable levels of noise. Exhibitors wishing to play music in their booth must first get approval/authorization from the licensing organizations, ASCAP, BMI and SESAC. These organizations collect copyright fees on behalf of composers and publishers of music.

    PARKING - click here for parking information.

    PRESS OFFICE
    The Press Office is located in Booth # 982. Each exhibitor is invited to prepare a press release and or press kit and deliver to the Press Office prior to show opening. Press Kits will be distributed to visiting reporters and editors, many of whom make the Press Office their first stop upon arrival at IFE. For questions related to press, press conferences, or press kits, please contact Kelly McNamara at Fishman Public Relations at kmcnamara@fishmanpr.com or call 847-945-1300 ext. 231.

    PRIVATE OWNED VEHICLES
    See "Shipping – Private Owned Vehicles"

    PROFESSIONAL CENTER
    The Professional Center will be located in Booth 457. Exhibitors in the Professional Center will receive one 4' black draped table, three chairs, one wastebasket and a tent card with their company name. The Professional Center will have red carpet.

    PROMOTIONAL OPPORTUNITIES
    There are numerous ways for an exhibitor to enhance their exposure before, during and after the Show. Refer to the Promotional Opportunity List for Promotional Opportunities & Sponsorships or contact your sales representative.

    IFE Web Banner Promotion

    Post a "Click Here for Your Free Tickets to IFE" button or banner on your website. Request your promo code and weblink. The promo code is tracked from the web banner, as well as the e-ticket. We'll provide you with the results after the show at no additional charge.

    Each button or banner is accompanied by a unique URL for your webmaster to embed into the graphic. Production Time: 3 Business Days

    Please provide the following information to tpicinich@habruno.com

    • Size of Image: (i.e. 120x120 or 468 x 60, etc.)
    • For: Company Name
    • Supply: File type (gif or jpeg)
    • Animation: Yes or No
    • Send to: Your email address or email address of webmaster

    PUBLIC ADDRESS
    The public address system is for use by Show Management for official announcements only. It is not available for exhibitors or visitors.

    REGISTRATION/BADGES
    See "Exhibitor Badges"

    RENTAL EXHIBITS/BOOTH DISPLAYS
    See "Booth Display/Rental Exhibits"

    RIGGING/HANGING SIGNS
    See "Hanging Signs/Rigging"

    RULES & REGULATIONS FOR EXHIBITING
    Exhibitors are advised to carefully read the Terms and Conditions on the back of their space application and contract. In addition, special attention should be given to the rules outlined below with respect to behavior of exhibitors during show hours.

    1) Exhibitor badges are required at all times.

    2) No more than three (3) representatives of the exhibitor may work per 100 square feet (single booth) of rented space at any one time. (Six per 200 square feet, etc.)

    3) All sales information, whether written or verbal, must be distributed within the confines of the exhibitors' booth. Exhibitors will not solicit in the aisles or other common areas. If any exhibitor sees or hears someone soliciting in the aisles they should notify Show Management immediately.

    4) At least one show representative of the exhibitor should be on duty in the booth during show hours.

    5) Public address or microphone systems may not be used in a booth smaller than 400 sq. ft. arranged in a square (Peninsula or Island). Exhibitors using TV monitors or demonstrating mechanical/electrical equipment should ensure that noise levels do not cause annoyance to their neighbors. Show Management reserves the right to determine acceptable levels of noise.

    6) Franchise Brokers and Franchise Consultants - In order for a Franchise Broker to exhibit at any of the three franchise expositions produced by MFV in association with the International Franchise Association, such Franchise Broker is required to exhibit each and every individual franchising concept represented by such Franchise Broker in a minimum 10'x10' booth. For example, if a Franchise Broker intends to represent three franchising concepts, such Franchise Broker must reserve a minimum of 300 square feet on the show floor. In addition, if a Franchise Broker is also a franchisor, such Franchise Broker may exhibit at an MFV sponsored franchise exposition specifically to introduce and sell such franchise brokerage concept to prospective franchisees in a separate minimum 10' X 10' booth. Such Franchise Broker is not permitted to sell any other franchising concepts from the booth space in which it is selling its franchise brokerage concept. Should such Franchise Broker wish to sell any franchising concepts other than the franchise brokerage concept, such Franchise Broker must reserve a minimum 10' X 10' booth for each additional franchising concept. A Franchise Broker may exhibit in the Supplier Alliance Section to sell/offer their services to the exhibiting and attending franchisors.

    SECURITY
    Show security guards will be on duty 24 hours a day from move-in to move-out. However, show security cannot and should not be counted on to provide more than a presence to inhibit theft. The Show hereby gives formal notice to exhibitors that the Show and its management, its agents and its official vendors neither offer nor accept responsibility for exhibitor's property of any kind on the show floor. Exhibitors and workers are required to wear badges at all times. These will be checked upon entry to the Convention Center.

    As an additional safeguard, exhibitors may hire the services of a guard to provide an exclusive presence in their booth using the "In-Booth Security" form or by contacting the official IFE security contractor:

    RAV Security
    Tel: 212-447-7777

    SET-UP PROCEDURES
    See "Booth Set Up Procedures & Regulations"

    SHIPPING
    1. Hand Carry: The entrance at the inner Roadway off 39th St and 11th Ave. has been designated as the hand-carry entrance. Exhibitors may use this entrance to transport materials they can carry in one trip to their booths. Examples of acceptable hand-carry materials include boxes, suitcases or fiberboard shipping cartons, portable displays on wheels and small luggage racks. The following items are not considered hand-carry items: two wheel dolly loads, hotel Bellman's carts, boxes or crates requiring two people to carry. If your freight requires those items not considered hand-carry items or you require multiple trips you must have your freight delivered to the loading dock and material handling fees will be charges. See "Material Handling/Drayage"
    2. Private Owned Vehicles (POV)
      Exhibitor owned and operated vehicles and small vans are permitted direct access to the loading dock, however, union personnel are responsible for the loading and unloading of all trucks or trailers of common carriers including van lines. They also have jurisdiction of the loading and unloading of individual company vehicles and/or private owned vehicles. Exhibitor may load their POV only in accordance with the Hand Carry Regulations listed above. There must be at least two people in the vehicle so the vehicle can be removed from the loading dock immediately after unloading. The loading dock is accessible from 39th Street and 12th Ave.
    3. Delivery to Center:
      It is suggested that you advise your freight carrier to put your freight on pallets and shrink wrap it so it doesn't get mixed with other freight on the truck. Additional handling fees will be charged if freight from several exhibitors mixes together on the truck.
    4. Freight Carrier:
      Exhibitors are welcome to use any carrier they choose. QW Express (Tel: 1-800-388-4112 / www.qwexpress.com) is the preferred shipper for the International Franchise Expo. Complete the "QW Express Transportation Order Form" and return to QW Express. To avoid additional material handling fees, advise your carrier to "shrink wrap and skid" your freight if you have multiple packages. Additional handling fees will be charged if freight from several exhibitors mixes together on the truck. Freeman Transportation Services is also available for ground transportation. See "Freeman Transportation Order Forms"
    5. International Shipping
      Phoenix International Business Logistics, Inc. is the official Customs Broker and Freight Forwarder for the International Franchise Expo. Please see the "International Shipping Instructions Form" for detailed information for international shipments.
    6. Shipping Labels/Forms: For your convenience, "Shipping Labels" are provided. The "Material Handling Form" should be completed and returned to Freeman Exposition with payment and copies of bills of lading where applicable.
    7. Payment: Payment for all material handling charges is due prior to the close of the Show. Remaining balances may be applied to exhibitor's credit card provided that the necessary details and authorization are supplied in advance. Completion of the "Payment Authorization Form" is required for all orders placed with Freeman Exposition.
    8. Notification: All shipments must be sent prepaid. All shipments should be made on straight bills of lading and addressed identically with exhibit material. Correct weights must be provided otherwise receiver's estimated weights will prevail. A COPY OF BILL OF LADING MUST BE SENT DIRECTLY TO METROPOLITAN EXPOSTION SERVICES.
    9. Advance Shipments to the Warehouse: Freight may be shipped to the advanced warehouse on May 11 and no later than 4:00pm on June 8. If you ship to the warehouse your freight will be delivered to your booth. Material handling fees are higher if shipped to warehouse.


    10. ADVANCE SHIPPING WAREHOUSE ADDRESS:
      International Franchise Expo
      Exhibiting Company Name
      Booth Number
      c/o Freeman Exposition Services, Inc.
      1 Railroad Place
      Maspeth, NY 11378

      * Material Handling rates are based per 100 lbs. or fraction thereof with 200 lbs. Minimum PER SHIPMENT; includes receiving and unloading at the warehouse, delivery to Center & booth, handling of empty containers, removal of freight from booth at show close and loading on designated carrier(s). Mixed loads and any shipments arriving on a vehicle requiring special handling to unload will be charged an additional fee as per the "Material Handling Form."

      ** LOOSE OR UNCRATED SHIPMENTS WILL NOT BE ACCEPTED AT THE WAREHOUSE EXCEPT, AS A COURTESY, EXHIBITORS OWN CARPET & PADDING WILL BE ACCEPTED.

    11. Direct Shipping to the Convention Center
      Direct shipments to the Convention Center can start arriving on Wednesday, from 8:00am – 4:00pm. Items must be labeled as mentioned below. Freight not addressed properly will not arrive to the exhibit hall and may not be discovered until after the Expo. As well, if freight is not placed in "care of (c/o)" Freeman Exposition AND the Jacob K Javits Convention Center; you may not receive your freight. If you have any questions, please contact Steve Naylor, 201-881-1658 or snaylor@mfvexpo.com.


    12. DIRECT SHIPPING EXHIBIT ADDRESS:
      International Franchise Expo
      (Your Company Name)
      (Your Booth Name)
      c/o METROPOLITAN EXPOSTION SERVICES
      Jacob K Javits Convention Center
      655 W. 34th Street
      New York, NY 10001

      **Material Handling rates are based per 100 lbs. or fraction thereof with 200 lbs. Minimum PER SHIPMENT; includes receiving and unloading at the Center, delivery to booth, handling of empty containers, and removal of freight from booth at show close, reloading on designated carrier(s). Mixed loads and any shipments arriving on a vehicle requiring special handling to unload will be charged an additional fee as per the "Material Handling Form."

    13. Outbound Shipments
      A. Shipments from the Show - Procedures
      1. You may ship materials from the Show via any carrier. However, QW Express and Freeman Transportation are the preferred shippers and will be on site to assist. You are required to pack and label all your material.
      2. After your material is packed, you must pick up and file a Material Handling Order Form at the Freeman Exposition Service Desk for freight retrieval. It is the exhibitor's responsibility to complete the Material Handling Order Form (including the name of the shipping company picking up your freight and the date for pick up) and file with Freeman Exposition. Once the MHOF is filed, Freeman Exposition knows the freight is ready for pick up.
      3. A representative should remain to watch their property until it has been retrieved by Freeman Exposition freight staff.
      NOTE: Exhibitor material not picked up by 11:00am, Sunday, June 19 will be forced to another carrier at the exhibitor's cost.


    B. Not Scheduled for Pick-up
    If you haven't made outbound arrangements visit the Q.W. Express Service Desk. Q.W. Express (www.qwexpress.com) will be on-site to handle all freight shipments. You may call them prior to the show at 800-388-4112 or complete the "Transportation Order" form. Shipments not picked up by 10:00am on Sunday, June 19 will be "FORCED" to another carrier.

    SHOW COLORS
    Main Show Floor Supplier Section Professional Center
    Back Drape: Navy/White/White/Navy
    Side Rail Drape: Navy
    Aisle Carpet: Navy
    Back Drape: Black/White
    Side Rail Drape: Black
    Hall Carpeted: Dark Grey
    Booth Carpet: Red


    SHOW DIRECTORY
    The Show Directory is distributed to all participants of the IFE (Exhibitors and Attendees) free of charge as well as those unable to attend the Expo.

    Exhibitors who take space at IFE after the Show Directory due date has passed, should complete their Show Directory forms in as a matter of urgency as Show Management will make every attempt to include latecomers in the show directory, even if in an Addendum.

    See "Show Management Forms" Tab for Directory Form. There are three sections on the online form relating to your entry in the Show Directory - "Exhibits," "Indexes" and "Export Interest." Show Management will make every attempt to include Show Directory Entries received after the due date in the Show Directory. Those entries not received in time for the Show Directory will be included in an Addendum to the Show Directory.

    The Show Directory will contain the following information: exhibit show floor plan; exhibitor information which includes company name, address, phone and fax numbers, website address, booth number, company contact person and title, and 50 words describing each company; a comprehensive index section; seminar information; interesting and informative editorials; and exhibitor advertising. Since the directory will be an important reference manual, both during and after the Show, we urge all exhibitors to take full advantage of the promotional opportunities that this Directory presents.

    Please give all directory forms immediate priority since they require more lead-time than any other service.

    If you require any additional information or have any questions regarding the directory forms, please contact Kathy Rosalen at krosalen@mfvexpo.com or Tel: 201-881-1666.

    SHOW DIRECTORY ADVERTISING
    A limited amount of space has been set-aside in the Directory for individual company advertising. This represents an excellent opportunity to take space that will certainly be read and re-read. Rates are set out with size options on the "Directory Advertising" form. Advertising space will be available strictly on a first-come basis. Exhibitors and their agents are asked to note the standard of artwork required. Advertising copy not to the standard requirement will involve additional preparation charges, which will be passed on to the exhibitor. For more information on Directory Advertising, please contact your sales representative. Deadline to receive ad: May 11.

    SHOW HOURS
    Thursday, June 16  10:00am to 5:00pm (Exhibitors will have access to the show floor starting at 8:00am)
     
    Friday, June 17   10:00am to 5:00pm (Exhibitors will have access to the show floor starting at 8:30am)
     
    Saturday, June 18   10:00am to 5:00pm (Exhibitors will have access to the show floor starting at 8:30am)

    SHOW LOGOS
    Official IFE Logos, which can be used to promote your participation in the Show, can be obtained from our website www.ifeinfo.com/press-promotional-logos.cfm or contact Lawrence Dvorchik at ldvorchik@mfvexpo.com or Tel: 201-881-1628.

    SHOW MANAGEMENT CONTACTS Click here for the list of Show Management contacts.

    SHOW OFFICE
    The Show Management office will be located in the back of 1 B Hall booth 982 within the Sales office.

    SIGNS
    All signage must be confined to the exhibitor's booth area (see "Design & Construction of Booths") except for ceiling suspended signs (see "Hanging Signs" for restrictions), which are only permitted over booth spaces 400 square feet or larger.

    Custom signs can be produced and delivered to your booth by using the "Signage & Graphics Order Form."

    SMOKING POLICY
    The Jacob K Javits Convention Center is a non-smoking facility. Smoking is not permitted anywhere in the building.

    STORAGE
    The Fire Marshal absolutely prohibits the storage of empty containers in the Exhibit Hall. All empty crates, cases, boxes must be removed from booth during exhibit days. All flammable containers must be removed from the hall. Freeman Exposition will, if required, arrange for the removal and return of such items. Freeman Exposition will supply "Empty" stickers to all exhibitors. All containers should be clearly marked with exhibitor's name and booth number. "Empty" stickers are available at the Freeman Exposition Service Desk located in the back of exhibit hall.


      Accessible Storage During Show Days: A storage area will be available for exhibitors' literature and samples within the Exhibit Hall. Freeman Exposition workers will be available to access the storage items during show hours, one hour prior to show opening and one-half hour after show closing each day. To learn more about this service and pricing refer to the "Accessible Storage Order Form" (Tab: Freeman Forms).

      Empty Storage: Empty Storage: When finished unpacking, empty shipping containers (cartons, fiber cases, etc.) that have “Empty” stickers affixed to them will be picked up, stored and returned at the close of the show. “Empty” stickers are available at the Freeman Exposition Service Desk and are to be used for empty storage only. Exposition Services, Inc. is not responsible for any contents of a container marked empty. It is not possible to access empty containers during the show as they will be stored off-site.

    SUPPLIER SECTION
    The booth drape throughout the supplier section will be black and white. The carpet throughout the supplier section will be dark grey. All exhibitors in the supplier section will receive a 6' white skirted table, 2 chairs, and a wastebasket per 100 sq. ft. *If an exhibitor in the supplier section requires a different color carpet, they will be responsible for ordering and covering the cost for said carpet.

    Coffee and tea will be set up in the Supplier Section from 8:30am to 9:30am Thursday thru Saturday for all IFE Exhibitors.

    TELEPHONE SERVICE
    Exhibitors who require a telephone or facsimile service connections in their booth should order in advance using the "Telecommunications Services Order Form." Orders must be received WITH PAYMENT no later than June 1. Any questions regarding this service should be directed to the 877-452-8487.

    THIRD PARTY BILLING
    If an exhibitor appoints a third party company to order display requirements or services on their behalf from Freeman Exposition they must return a completed copy of the "Third Party Billing Request." (Page 3)

    NOTE: The exhibiting company is ultimately responsible for any outstanding charges or services supplied.

    TIPPING
    Show Management requests that exhibitors do NOT tip labor at the Convention Center. Tipping of labor on site is not necessary and should not be done. It is considered a destructive practice leading to a lack of rapport between management and labor.

    UNION REGULATIONS
    To assist you in planning your participation in this event, you should know in advance that union labor will be required for certain aspects of your exhibit handling. To help you understand the jurisdiction that the various unions have, we ask that you read "Javits Show-Site Work Rules."

    VEHICLES ON DISPLAY
    All vehicles entering the exhibit floor for booth display purposes will be "Spotted" by Freeman Exposition. A Spotting Fee of $425.00 (roundtrip fee) for cars or small trucks and $850.00 for larger vehicles such as trailers, buses and dump trucks will be charged. See "Vehicle Spotting Order Form"

    Exhibitors with a vehicle or other apparatus which has a fuel tank as part of their display must:
    • Batteries must be disconnected and taped
    • Fuel tanks must have no more than one-eighth of a tank of gas.
    • Refueling or removal of fuel from vehicles on the premises is prohibited.
    • Fuel tanks must be locked with a locking cover to prevent the escape of vapors
    • Vehicles may not be moved during show hours

    VIDEOTAPING & BROADCASTING
    Videotaping, filming, or sound recording within the IFE for the purpose of commercial use, broadcasting, or distribution to the general media is prohibited without the prior written consent of Show Management. Permission should also be obtained from individual exhibitors prior to the filming of their exhibit. Contact Lawrence Dvorchik at ldvorchik@mfvexpo.com or Tel: 201-881-1628 for information.