IFE 2016 Setup Manual
 

Exhibiting for the First Time?


Thank you for exhibiting at the IFE! We'd like to make your first event with us a positive experience. Below are answers to some of the questions you may have. If we can assist you any futher please contact our Operations Manager at snaylor@mfvexpo.com or 201-881-1658.
 
Does our booth space include carpet or furniture?
Are exhibitors required to have carpet in their booth space?
Are there discounted hotels in the area?
How do I gather my leads from the attendees?
When and where do I ship my show materials?
What happens at the end of the show?
Can I set up my own booth or do I have to hire labor?
Can I bring in my own material?
What is drayage?
Does our booth space come with electric?
Are discounts available for show services (carpet, furniture, electric, etc.)?
What if I wish to sample food or beverages?

Does our booth space include carpet or furniture?
No. Unless you have booth space in the Supplier Section or in the Professional Center, your booth does not include carpet or furniture. All linear booth spaces include 8’ back drape, 3’ side drape and a booth ID sign.

Are exhibitors required to have carpet in their booth space?
Yes, carpet or other approved flooring is required. Exhibitors may order carpet through Freeman Exposition Services or they can bring their own as long as it covers the ENTIRE floor space of their booth. If an exhibitor requires labor to lay their own carpet or floor covering, they should contact Freeman for an estimate. There is NO carpet cleaning unless specifically ordered.

Are there discounted hotels in the area?
You should make your hotel reservations early and through the official travel agent, Expo Travel.  Rates at show hotels are significantly lower than standard rates.

How do I gather leads from the attendees?
All attendee badges have their name, an ID number and a bar code.  InfoExpo can provide you with multiple methods to gather this information to make your follow up easy.

When and where do I ship my show materials?
You can either send your freight to the advance shipping warehouse or directly to the convention center. Please refer to the online exhibitor manual for shipping and material handling rates and how to address your shipments. We recommend that exhibitors not use FedEx or UPS as deliveries to convention centers are not always reliable. Our preferred shipper is QW Express and they will be on site the entire show to assist.
Advance Shipments to the Warehouse: Freight may start to arrive at the Advance Warehouse on May 11 but no later than 4:00 pm on June 8. If you ship to the advanced warehouse, your freight will be delivered to your booth at the convention center by Wednesday morning, June 15. Material handling fees are higher if shipped to the advance warehouse.

Direct Shipping to the Convention Center: Direct shipments to the Convention Center have to arrive on Wednesday, June 15 from 8:00 am to 4:30 pm. Shipments delivered prior to this date will be refused. Shipments delivered directly to the Convention Center will be delivered to your booth as they are received.
What happens at the end of the show?
Breaking down your booth before 5:00 pm, when the show closes, is strictly forbidden. Exhibitor move out is Saturday, June 18 from 5:00 pm to 9:00 pm and Sunday, June 19 from 8:00 am and 11:00 am. Exhibitors must be ready for move out by 11:00 am on Sunday, June 19.

Can I set up my own booth or do I have to hire labor?
Exhibitors can only install and/or dismantle their own display if the total time for installation does not take more than thirty (30) minutes for one person to complete without the use of tools. Unless you are in an island booth, the maximum height of a booth is 8’.

Can I bring in my own material?
One person, in one trip, may hand carry items onto show floor. Exhibitors may move a “pop-up” display, equal or less than 10’ in length, if capable of being carried by hand, or a 2 wheel baggage cart, by one full-time employee of the exhibiting company

What is drayage?
Drayage is the transporting of exhibitor material from the loading dock to a booth and then back to the loading dock at the end of the show.  All exhibitors shipping material to the convention center will incur a drayage/material handling charge.

Does our booth space come with electric?
No, but if you need electrical service to your booth, you can order it through the Javits Center.

Are discounts available for show services (carpet, furniture, electric, etc.)
Most of the vendors provide a substantial discounted rate on their services provided you submit your order forms to them by a specific date. The due dates listed on all order forms refers to the date the discounted rates expire. All services are available after the deadline dates and on site but at a higher cost.

What if I wish to sample food or beverages?
You can sample food as it relates to your concept within the convention center guidelines.