AIR, WATER & DRAIN/PLUMBING
Compressed air supply and/or water and drain facilities will be provided
by and be the responsibility Javits Tool Kit. Changes and final corrections
will also be performed by them. Orders should be placed and paid for
in advance using the "Plumbing
Service Order Form."
AIR TRAVEL/CAR RENTAL
United Airlines offers discounts off published fares of 2% to 15% or Zone fares for travel between June 10-26, 2016. Save an additional 3% off by booking your own reservations at www.united.com. Choose your flight times and access your meeting discounts by inserting ZVUW271323 in the Offer Code box. Or call your travel professional or Continental MeetingWorks at 800-426-1122 for reservations. Refer to Z Code ZVUW and Agreement Code: 271323.
Special arrangements have been made with Hertz Rent-A-Car. Rent any size vehicle
from June 9-25, 2016. Click Here to review more details about the special meeting
rates. To reserve your special meeting rates, you can book online at www.hertz.com,
call Hertz at 800-654-2240, or call your corporate travel department or travel
agent. To receive your special show rates provide the CV# 03B70015,
along with the name and date of the event. At the time of reservation, the meeting
rates will be automatically compared to other Hertz rates and you'll be quoted
the best comparable rate available.
Click here for more information.
No animals or pets are permitted in the building except as an approved exhibit or activity legitimately requiring use of animals. Seeing eye dogs are permitted.
Exhibitors that are planning to have pets as part of their exhibit display must
obtain prior approval from the Jacob K Javits Convention Center.
AUDIO VISUAL/COMPUTER RENTAL
Exhibitors wishing to rent Audio Visual or Computer Equipment should contact
our official A/V & Computer Rental Contractor. A list of equipment and prices
can be found on the A/V
Computer & Data Display Supplier Form. To take advantage of show
discounts, orders must be placed by June 15.
After this date, on-site prices apply.
The Audio Visual and Computer Contractor is:
115 Moonachie Ave
Moonachie, N.J. 07074
For security reasons all persons working or visiting the IFE will require a show badge to gain entry to the exhibit area. There are three types of badges: "Exhibitor" with a colored stripe across the bottom, "Attendee" which is clear, and "Visiting Suppliers."
Exhibitor badges are no charge. Exhibitors should apply for individual
badges in advance by completing the "Exhibitor
Registration" online form. This form should be completed
no later than June 3. Badges will not be mailed and can be picked up on-site at the
Exhibitor Registration counters located on the Javits Concourse 1C Hall.
All exhibitors must check in at the Exhibitor East Registration desk and pick up their Badge Holder.
Those not pre-registered will be required to provide positive proof of affiliation with the exhibiting company, complete a form on site and wait for their badge to be printed.
All exhibitor badges are pre-printed with "Exhibitor." Exhibitor badges have been specifically designed to show an Individual's Name, Title and Company Name. These badges allow FREE access in and out of the exhibit area during set-up, open show days and dismantling, as well as the seminars.
Attendee badges have been specifically designed to show an Individual's Name, Company, City and State or Province and Country. They will include a Two Dimensional (2D) High Density Bar Code, which will have all their vital contact information encoded. See "Lead Retrieval Systems"
Labor Pass (See Exhibitor Appointed Contractors)
BALLOONS AND HELIUM FILLED ITEMS
Helium & Mylar balloons are prohibited at all times. Decorative balloons must be air filled.
BOOTH DESIGN, BOOTH SET UP
PROCEDURES & REGULATIONS, AND JACOB K JAVITS CONVENTION CENTER REQUIREMENTS & REGULATIONS
General Booth Design: All booths, regardless of size, must be in keeping with the environment of the International Franchise Expo as a whole.
Booth Set Up Procedures/Regulations
- Flooring*: The entire floor space of all booths must be carpeted or covered with other approved non-flammable material. Exhibitors can rent carpet through Freeman Exposition Services or bring their own flooring.
- Show Colors*: All linear booths have a 8' back drape
(Navy/White/White/Navy) and 3' side drape (Navy). The aisle carpet is navy.
*Exhibitors in Supplier Section and Professional Center, please see booth set up information under "Supplier Section" or "Professional Center" Heading.
- Booth Height Restrictions
- Linear booth spaces: The back section cannot exceed eight (8) feet and any sidewall in the front half of the booth may not be higher than four (4) feet.
- Island booth spaces: Island booths (booths
with aisles on all sides) have a maximum exhibit height of 19
feet. However, exhibits in Island booth spaces exceeding 12
feet expansive 1-story structures that contain overhead
beams, signage, truss, etc. of considerable weight or span must
submit a rending of their display to di Domenico,
Leslie Jager, for approval. Send to firstname.lastname@example.org.
- Signage: Signage must be limited to the interior of the booth space. Only booth spaces with 400 sq. ft. or larger may hang signs/banners from above their booth. See "Hanging Signs" for rates and instructions.
- Appearance: In order to protect the interests of ALL exhibitors and the integrity of the Show, any display deemed unprofessional in appearance, at the sole discretion of Show Management, will not be permitted.
- Display Material: Displays and graphics may not interfere with attendee line of sight for neighboring booths. Such items in the front half of a linear booth may not exceed 4' in height. All materials used in the construction exhibits and all decorative materials within the exhibit must be of non-combustible or flame retardant materials. Random Fire Marshal inspection/testing may be required. Display materials, signs, etc., may not be affixed directly on drapes.
- Vehicles (See "Vehicles on Display")
- Building Columns: Columns may not be used by the exhibitor for any purpose whatsoever. You may purchase column advertising sponsorships by contacting your sales representative.
Regulations and Requirements of Jacob K Javits Convention Center
- Exhibitor set-up is Wednesday, June 15 from 8:00 am to 5:00pm. There
is no specific scheduled set-up time for each exhibitor. However, those
exhibitors placing orders on-site should expect to wait several hours
before receiving all services. There is no exhibitor set up on Thursday.
- An Exhibitor can only bring material onto the show floor if the exhibitor can, in one trip, "hand carry" or use nothing larger than a two-wheel baggage cart or "pop up" display in wheeled case equal or less than 10' in length (rubber or plastic wheels only) to bring in material. If your freight requires multiple trips you must have it delivered to the loading dock and Material Handling fees will be charged. See "Material Handling/Drayage"
- Exhibitor owned and operated vehicles and small vans are permitted direct
access to the loading dock, however, union personnel are responsible
for the loading and unloading of all trucks or trailers of common carriers
including van lines. They also have jurisdiction of the loading and unloading
of individual company vehicles and/or private owned vehicles. The loading dock is accessible from 12th Ave
- An Exhibitor may install and/or dismantle his own display providing tools are not required and the total time for installation of floor covering, drapes, hanging of signs or any material does not take any more than thirty minutes for one person to complete. If the work described above requires more than 30 minutes, properly qualified Union personnel must do the work. See "Labor"
- Booth carpet is NOT included with booth space and must be ordered or provided by exhibitors, excluding the Professional Center and Supplier Section. If an exhibitor provides their own flooring, it must cover their ENTIRE booth space. Several grades of booth carpet are available for
rent in a variety of colors and services. Please complete the "Carpet
Order Form" (Tab: Freeman Exposition) and return
it to Freeman Exposition by June 1. If carpet or other suitable
floor covering is not in an exhibitor's booth by 5:00 pm on Wednesday,
June 15, Show Management has the right to install standard carpet
in exhibitor's booth at the cost of exhibitor.
- When your crates and other containers are empty, obtain "Empty" stickers from the Freeman Exposition Service Desk located at the back of the Exhibit Hall. Use the labels to mark your containers, crates and boxes with your company name and booth number. Leave the containers in the aisles for pick-up and storage. Labeled empties will be returned at the end of the Expo. DO NOT STORE ANYTHING IN THE CONTAINERS MARKED "EMPTY." You will not have access to these containers until the end of the Expo. For accessible freight, see "Accessible Storage Order Form" (Tab: Freeman Exposition).
- Children under the age of 18 are not permitted on the show floor at any
time during exhibitor move in or exhibitor move out. NO EXCEPTIONS. Children
under the age of 18 are only permitted on the show floor during show
days and must be with an adult at all times. All children under the age
of 18 must leave the show floor at 5:00pm on Saturday once the show closes.
They cannot stay on the show floor during breakdown/move out.
Exhibit Displays exceeding 12 feet or have expansive 1-story structures
that contain overhead beams, signage, truss, etc of considerable weight
or span must submit a rending of their display to di Domenico,
Leslie Jager, for approval. Send to email@example.com.
There must be at least two (2) means of egress from any temporary
hardwall structure in excess of 200 square feet built in the Center.
Temporary structures may not have a cover or ceiling unless the sprinklers
will be able to permeate it. This must be approved in advance by the
NYC Fire Department.
Open Flame devices and candles are not permitted in exhibit booths.
Hazardous Chemicals and Materials
The use of hazardous chemicals and materials are strictly prohibited
without prior written approval. Most hazardous chemicals and materials,
including but not limited to pesticides, herbicides, poisons, flammable
and combustible liquids, hazardous gases, pressure cylinders and tanks,
and hazardous chemicals including oxidizers are prohibited inside
Propane tanks are not permitted anywhere on the show floor.
The use of pyrotechnics is strictly controlled and monitored and must
be approved in advance. Customers requesting the use of pyrotechnics
must hire a federally licensed pyrotechnics contractor and must obtain
all relevant permits from the NYC Fire Department Fire Prevention Division.
Consult your event manager for further information and guidelines.
Vehicles on Display
The following safety precautions are enforced
for all vehicles on display:
- Battery cables must be disconnected and taped.
- Fuel tanks have no more than 1/8 tank of gas.
- Fuel tanks must be locked and sealed in an approved manner to
prevent the escape of vapors.
- Refueling, or removal, of fuel from vehicles on the premises
- Vehicles may not be started up, or moved, during show hours.
- Appropriate protection must be placed under vehicle to protect
the floor in the event of fluid leaks.
BOOTH DISPLAYS/RENTAL EXHIBITS
Freeman Exposition Services have several booth displays available for rent. Please see their Rental
Exhibit Order Form for more details.
BREAKFAST FOR EXHIBITORS
See "Exhibitor Breakfast"
BROKER & CONSULTING EXHIBITING REGULATIONS
See "Rules & Regulations for Exhibiting"
The Javits Business Center FedEx offices is located at Crystal Place level 3 (212-216-2900). Services available
include faxing, small package packing, shipping and receiving; office
supplies; photocopying, etc. This center is open show days from
9:00am – 5:00pm.
CAR RENTAL/AIR TRAVEL
See "Air Travel/Car Rental"
Booth carpet is NOT included with booth space and must be ordered or provided by exhibitors, excluding the Supplier Section & Professional Center. If an exhibitor provides their own flooring, it must cover their ENTIRE booth space.
Several grades of booth carpet are available in a variety of colors
and services. Please complete the "Carpet
Order Form" (Tab: Freeman Exposition) and return it
to Freeman Exposition by June 1. If carpet or other suitable
floor covering is not in an exhibitor's booth by 5:00 pm on Wednesday,
June 15, Show Management has the right to install standard carpet
in exhibitor's booth at the cost of exhibitor.
If an exhibitor requires labor to lay their own carpet or floor covering, they should contact Freeman Exposition for an estimate.
NOTE: If an exhibitor requires electrical service, schedule
your electrical order to be installed on June 15 (you do NOT need
to be present for electric drop unless you also require supervised labor). If
carpet is installed before the electrical services it may be deemed necessary
to cut the carpet. Cutting of the carpet may take place if exhibitor is not present
due to timing constraints.
Centerplate is the exclusive on-site contractor for all catering and concession services. A full range of booth catering is available from Centerplate. Refer to the Booth Catering Menu and Order Form for details. Additional delivery, service charge and taxes will be incurred. A signed contract is required thirty (30) days prior to the first scheduled food and beverage service.
Centerplate has the existing blanket Alcoholic Beverage License. Proper
authorization must be secured from the JKJCC, and the state of NY if alcoholic
beverages are to be featured for promotional purposes. Corkage fees may apply
to certain promotional functions.
Hall B & C - 19 feet. Maximum booth height is 8 feet for all standard linear
booths or 18 feet for Island booths. However per Jacob K Javits
Convention Center, structures in Island booth spaces exceeding 12 feet
high must submit a rending of their display to di Domenico,
Leslie Jager, for approval. Send to firstname.lastname@example.org and CC email@example.com.
Daily cleaning services are provided in the Exhibit Hall, but only include
cleaning of aisles and common areas within the Show. Exhibitors
requiring booth-cleaning service, which includes vacuuming
and trash removal once each day, should refer to the "Booth
Cleaning Order Form" (Tab: Other Services) and return
to Javits Convention Center by to June 1.
Exhibitors that will be cooking and/or distributing
food and beverage samples are requested to order daily porter service
which includes daily vacuuming as well as trash removal every 2 hours.
Please submit the Daily
Porter Service Order Form to Javits Convention Center by to June 1.
CONFERENCE PROGRAM/DISCOUNT REGISTRATION
Exhibitors may wish to attend workshops scheduled for franchisors during the event.
A 50% discount will be offered. Register at https://r1.events-registration.com/IFE2016/?source=EXW using
the Source Code EXW.
Individuals enrolled in the Certified Franchise Executives program will earn
100 education credits for each workshop towards completion or recertification of the
Certified Franchise Executive (CFE) designation by attending
the workshops below. For more information about the
Certified Franchise Executives program, please call or email
Rose DuPont (202-662-0771 -- firstname.lastname@example.org)
or visit www.franchise.org/cfe.aspx.
Exhibitors who will be cooking, must be in compliance with the following regulations:
After review, the NYC Fire Marshal may require certain types of commercial cooking equipment that produce grease laden vapors to install a supplemental exhaust systems over the equipment.
- No open flames will be allowed in the exhibit hall
- The use or storage of any flammable or combustible liquids, compressed gas cylinders, hazardous materials and chemicals is strictly prohibited.
- Frying equipment must be equipped with a grease shield.
- A 3A40BC rated, or better, fire extinguisher must be displayed in each booth that will feature cooking.
DECORATOR SERVICES/GENERAL CONTRACTOR
Freeman Exposition Services is the official provider of all decorating services for IFE. A listing of their services is available under the "Freeman
Exposition" tab. Their comprehensive service approach is designed to enhance exhibitor value and ensure a positive and productive show experience. Some of the services they perform are:
Exhibitors may hire Freeman Exposition or appoint their own Appointed Contractor (EAC) for booth installation.
- Decorating products (carpet, furniture & accessories, booth cleaning)
- Material Handling (freight receiving, shipping and storage)
- Graphics & Signage
- Labor (fork lifts, rigging, booth installation and dismantling, labor supervision)
DISMANTLING IS PROHIBITED PRIOR TO 5:00pm ON SATURDAY, June 18. Immediately
after the Exposition ends, Freeman Exposition will begin removing aisle
carpet which will take up to one hour. It may take a few hours before all empty
crates are returned. Exhibitors will be permitted to remove portable exhibits
and personal effects from their booths under the supervision of authorized members
of their staff, as long as one person can hand carry item(s) in one trip.
Move out is Saturday night, June 18 from 5:00pm to 9:00pm and Sunday,
June 19 from 8:00am to 11:00am.
Every item, whether exhibit material, brochures or trash, belonging to
exhibitors must be removed entirely from the Convention Center by 12:00pm on
Sunday, June 19. Should any exhibitor, its agent or contractor,
fail to remove all their property by the time stipulated, then the exhibitor
will indemnify Show Management in respect of any claim. Show Management will
be entitled, but not obligated, to remove such materials as they consider best
at the cost of the exhibitor who will be liable for all loss and costs thereby
incurred. Show Management reserves the right to specify the time at which individual
booths/stands and exhibits will be removed.
Product is most vulnerable to loss during set-up and breakdown. NEVER leave valuables unattended. The Show's general security is merely a presence to inhibit theft. It is not possible for guards to watch material in every booth.
Exhibitors dismantling prior to 5:00pm on Saturday, June 18 are subject to a fine.
Freeman Exposition will be selling tape, display hooks, etc. at the decorator service desk. Contact Freeman Exposition Customer Service for further information regarding available display products (Tel: 201-9299-7575).
See "Material Handling"
DUE DATES FOR SERVICE Order Forms
For your convenience, a checklist and schedule for order placement is included in this manual.
ELECTRICITY WILL BE TURNED ON WITHIN 30 MINUTES BEFORE SHOW AND TURNED OFF WITHIN 30 MINUTES AFTER SHOW CLOSE. FOR 24 HOUR SERVICE add 50% FOR EACH OUTLET. For on-line orders, select both the standard outlet AND the 24 hour service outlet.
The supply and connection of all electrical services will be carried out by the
Javits electrical technicians. All electrical services should be ordered and paid
for in advance using the "Electrical
Services Order Form" no later than June 1.
Electrical wiring, fittings and flexible cords must be approved by U.L. (Underwriters Laboratories). All equipment must be properly grounded. Extension cords must be 14 gauge/3 wire grounding type or larger.
Only porcelain socket lamps or plastic lamp holders may be used. Brass-shelled socket lamps are prohibited.
Exhibit spot or flood lights must be positioned so as to be "unreachable" by the public, free from and unattached by any materials or fabric.
Any questions regarding Electrical service should be directed to the
Javits Electric at 877-452-8487.
EXHIBITOR APPOINTED CONTRACTORS (EACs)
It is the exhibitors' responsibility to see that their independent contractors
or agents abide by the Rules and Regulations of the Exhibition. We recommend
that they log on to the website to review this manual to give them an overall
picture. For EAC badges please complete the Registration Form for
Exhibitor Appointed Contractor Labor (Tab: Show Management Forms).
NOTE: Freeman Exposition requires that the "Third Party Billing Request" (Tab: Freeman Exposition) be completed if they are to accept charges on behalf of an exhibitor. Independent contractors are required to wear the appropriate badge at all times. See "BADGES"
EXHIBITOR COFFEE & TEA
Free beverages will be available in back of Hall B for exhibitors from 8:30am to 9:30am on Thursday thru Saturday. Beverages will be served
in the Supplier Section on the show floor. Please see the Promotional Opportunity List for Promotional Opportunities & Sponsorships or contact your sales representative.
EXHIBITOR LOUNGE -Sponsored by Entrepreneur Media, Inc.
The Exhibitor Lounge is located in back of 1B hall booth 1182. This lounge is exclusively for
IFE exhibitors. The lounge is a place to relax and take a few moments away from
your booth. There will be a coffee and tea in the lounge each morning as well
as soft drinks throughout the day during each show day. Entrepreneur Media,
Inc. will also be on hand to discuss their advertising opportunities.
This electronic Exhibitor Manual is available for distribution to designers, booth contractors, etc. We STRONGLY recommend that you pass this link to everyone involved in the set-up process of the booth.
The National Fire Protection Association Life Safety Code is the established safety standard for events. The code, as well as standard operating procedures established in cooperation with NYC fire and safety agencies are included in the following fire and safety guidelines:
Cables across Doorways - Cables or hoses required for power, audio, video, lighting or any other applications are not permitted on the floor across doorways. We have installed cable trays above service doors in the ballroom to carry these cables. Please inform all production vendors to plan for this as they design your event.
Candles - Lit candles and other open flame devices are not permitted in exhibit booths.
Compressed Gases/Flammable Liquids/Aerosols - The use, display or storing of compressed gasses, flammable liquids or dangerous chemicals is prohibited without prior written authorization. Pressurized containers having flammable propellants (aerosols) are prohibited without prior written authorization from the NYC fire marshal.
Cooking in Exhibit Booths (See "Cooking")
Decorations - All materials used for decorating including drapes, curtains, table coverings, skirts, carpet or any other materials must be constructed of flameproof material or treated with an approved fire-retardant solution. We encourage you to have fire retardant certificates for the materials on site. Spot-testing may be performed at any time by the NYC Fire Department Fire Prevention Division.
Gasoline and Diesel Fuel - Gasoline-powered equipment such as industrial vacuum cleaners for show carpet cleaning are permitted. Refueling is not permitted inside exhibit halls. Gasoline powered equipment may not be stored inside exhibit halls unless battery cables are disconnected and fuel tanks are locked. Gasoline, kerosene, combustible gases or other flammable liquids may not be stored inside the Center. Use of diesel fuel in the Center is prohibited.
Electrical Equipment - Electrical equipment must meet applicable National Electrical Codes. Electrical fixtures and fittings must be U.L. listed. 14-gauge wire or better is required for all connections. All extension cords must be 3-wire grounded. Only Washington Convention Center staff and authorized service partners are authorized to move Center electrical equipment. Utility panels and mechanical equipment rooms may not be blocked under any circumstances.
Fog and Smoke Machines and Lasers - Water-based chemical fog and smoke machines are permitted with advance notification. Fog and smoke machines may not be operated in common areas where the effect could enter an adjacent event's leased space. Lasers are permitted with advance notification in locations where access to a water source is safely identified. A schedule for use of fog and smoke machines and lasers that includes rehearsals and event times must be submitted to your event manager in advance so that appropriate inspections and ventilation measures are taken.
Hazardous Chemicals and Materials - The use of hazardous chemicals and materials are strictly prohibited. Most hazardous chemicals and materials, including but not limited to pesticides, herbicides, poisons, flammable and combustible liquids, hazardous gases, pressure cylinders and tanks, and hazardous chemicals including oxidizers are prohibited inside the Center.
Propane - Propane tanks may not be stored inside the Center. Propane tanks must be stored in locked storage cages on the loading docks. Contractors must provide their own storage cages.
Smoking - In accordance with NYC regulations, the Javits Convention Center is a nonsmoking facility. Smoking is prohibited inside the Center. We reserve the right to remove violators.
Temporary Structures - There must be at least two (2) means of egress from any temporary hard wall structure in excess of 200 square feet built in the Center. Temporary structures may not have a cover or ceiling unless the sprinklers will be able to permeate it. This must be approved in advance by the NYC Fire Department.
Vehicles on Display (See "Vehicles on Display" Section below)
X-Ray Equipment - The NYC fire code prohibits the use of x-ray equipment and other radiated materials in the convention center.
A First Aid attendant will be on duty
30 minutes before and after show hours at the Convention Center. Any emergencies
or accidents should be reported to a Security Guard, Show Management or the Freeman
Exposition Service Desk immediately.
A full selection of tropical green plants, floral displays and fresh
flowers are available to rent from Spring Valley. Return "Florist Order Form" for ordering plants and floral displays by June 15.
FOOD & BEVERAGE SAMPLING
For those exhibitors desiring to distribute sample food and beverages, they must email Steve Naylor at email@example.com along with Certification of Liability Insurance. All sampling must be in accordance with the policies of the Javits Convention Center and CenterPlate Catering. If you require cold storage, contact CenterPlate at 212-216-2400.
Samples are limited to the following portion sizes:
Food - 2 ounces or less (bite-size)
Beverage - 4 ounces or less
Exhibitors who may need freezer, refrigerator or dry storage space should be sure to include this information on the Application for Food Sampling.
If you will be cooking in a booth, please be sure you are in compliance with the following regulations:
No open flames will be allowed in the exhibit hall
The use or storage of any flammable or combustible liquids, compressed gas cylinders, hazardous materials and chemicals is strictly prohibited.
Frying equipment must be equipped with a grease shield.
A 3A40BC rated, or better, fire extinguisher must be displayed in each booth that will feature cooking.
After review, the NYC Fire Marshal may require certain types of commercial cooking equipment that produce grease laden vapors to install a supplemental exhaust systems over the equipment.
FREQUENTLY ASKED QUESTIONS
FURNITURE & ACCESSORIES
A selection of standard and specialty furniture is available from Freeman Exposition.
For standard furniture, see "Furniture Brochure & Order Form." Orders must be received by June 1 to qualify for advance-order discount prices. No phone orders accepted.
For specialty furniture, see "Executive Collection Brochure and Order Form." Orders must be received by June 1 to qualify for advance-order discount prices. No phone orders accepted.
GUEST PASS PROGRAM DETAILS
Free Mailing of Expo Pass Tickets (through our bonded mail house)
DEADLINE: April 18, 2016
MFV pays for postage - you just supply your list: Have tickets mailed directly from our mail house to your prospects, along with a personal letter from your company.
Take advantage of this opportunity by emailing your full list - either an Excel file (.xls) or a comma delimited text file (.txt) - to firstname.lastname@example.org and copy: email@example.com.
Email Free Franchise Expo Tickets to Your Best Prospects
Available: March 25, 2016
As an exhibitor, you can target prospects you want to meet face to face with an email campaign featuring your complimentary E-Guest Pass. If you do not receive your E-Guest Pass, contact firstname.lastname@example.org.
GUIDELINES FOR EXHIBITOR APPOINTED (INDEPENDENT) CONTRACTORS
Those exhibitors who employ independent contractors (EAC) for the set-up and dismantling of their exhibit booth displays need to review the convention center's "Appointed Contractor Responsibilities Information" and submit to Freeman Exposition the "Exhibitor Appointed Contractor Notification" (Tab: Freeman Exposition).
- The independent contractor will be given the right to provide services requested of them by an exhibitor in the set-up and dismantling of the exhibits on the show floor, and will have the right to utilize qualified employees who will be registered by name in advance by Show Management.
- These services will not conflict with existing labor regulations or contracts including jurisdictions claimed by local labor unions. The independent contractor will adhere to the rules and regulations mentioned elsewhere in the manual.
- The independent contractor will possess a valid public liability and property damage insurance policy for at least $1,000,000. The certificate of insurance must name H.A. Bruno LLC, Freeman Exposition Services, Inc. and the Jacob K Javits Convention Center as co-insured and be received by Show Management no later than June 1. See "Exhibitor Appointed Contractor Notification" & "Official Contractors Information" Forms. The contractor should include the exhibitor's name in a cover letter when forwarding the certificate copy to Show Management.
- The independent contractor will have a valid authorization from an exhibitor in advance of the Show move-in date and will not solicit business on the show floor or during move-in or move-out dates.
- The independent contractor will share with Freeman Exposition all reasonable costs related to their operation including overtime pay for stewards, restoration of the exhibit space to its initial condition, etc.
- In performing work for their clients, the independent contractors will cooperate fully with Freeman Exposition especially with regard to the efficient utilization of labor.
- Upon arrival on site, the independent contractor supervisor will check in with Show Management at the Exhibitor Registration Desk and provide the names of his employees who will be working each day. The supervisor must also provide a name and telephone number of a key executive for emergency contact. Badges must be picked up daily.
The lighting is bright enough that you will not be required to have additional booth lighting. Exhibitors may choose to enhance their booth with track or spot lighting or which is permitted. Ordering of Electrical service is required for booth lighting.
Hall lighting will be at half power only during move-in and move-out. One hundred percent lighting will be provided only during show hours beginning 60 minutes prior to opening on Thursday (show opening).
Exhibitors with peninsula or island booths of 400 square feet or more may suspend signs from the ceiling structure over their exhibit booth. The bottom of the sign must be 14' feet from the floor. Signs will be hung by Freeman Exposition labor. The exhibitor or exhibitor appointed contractor must be present at time of installation and removal. No other firm will be allowed access to the ceiling of the Convention Center, nor will they be allowed to bring any high-lift or boom equipment on the show floor during the installation or dismantling of the Show.
If you require this service, please review and submit the "Hanging Signs/Banners Order Form." The minimum charge for labor and equipment is one (1) hour per worker and lift. Equipment and labor thereafter is charged in half (1/2) hour increments. Starting time can be guarantee only when labor is requested for the start of the working day at 8:00am. If an exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour "NO-SHOW" charge per worker and lift will apply. Refer to the Order form for more details. For clarification or assistance with Hanging Signs, please contact Freeman Exposition Exhibitor Services at 201-299-7575.
All signs to be hung from the ceiling must be sent in a separate container on a separate bill of lading. This container should be shipped in advance to the Freeman Exposition advance warehouse and should arrive no earlier than May 11 and no later than 4pm EST on June 8. The shipping address is as follows:
International Franchise Expo
EXHIBITING COMPANY NAME/
BOOTH# (Hanging Sign)
c/o Freeman Exposition Services
1 Railroad Place
Maspeth, NY 11378
Included with the sign(s) should be necessary assembly and hanging instructions. Installation and removal times will be established per the availability of the hall and access to the area under the sign.
Reservation should be made as soon as possible as discounted hotel room blocks sell out quickly. Special discounted hotels are available for IFE exhibitors through Expo Travel, Inc. Reservations should be made as early as possible by logging onto www.expotravel.com or completing the Hotel Rate Sheet (Order Forms Tab) and fax to 201-722-9735 or by calling 201-722-9731 between the hours of 9:00am – 5:00pm Eastern Standard Time.
Please have the following information ready when requesting reservations:
NOTE: Special room rates are per night, per room and do not reflect taxes. Rates
are exclusive through Expo Travel and are in effect until approximately
May 25th (providing rooms are available). Early
booking is strongly suggested to ensure choice of hotels and special
rates. Credit Card information or first night's deposit by check
is necessary to guarantee reservations. Official confirmations
will be mailed directly from the hotels, time permitting. Subsequent
changes and cancellations should be made through Expo Travel.
- Name of Expo attending (International Franchise Expo).
- Number and names of persons in the party, arrival and departure dates, single or double accommodations.
- 1st, 2nd and 3rd choice of hotel.
- Company name, address and telephone & fax numbers, credit card name (i.e. Visa, Amex, MC), credit card number and expiration date.
**Please advise if you will need any special requirements at time of booking.
|Yotel New York
570 Tenth Avenue (at 42nd Street)
Courtyard New York Manhattan/Chelsea
135 West 30th Street
|Wyndham New Yorker Hotel
481 8th Avenue & 34 Street
|Four Points by Sheraton Times Square
145 West 44th Street
340 West 40th Street
|Fairfield Inn & Suits by Marriott - Time Square
330 West 40th Street
|Marriott Marquis Time Square
1535 Broadway & 45th Street
Renaissance Time Square
714 Seventh Avenue at 48th Street
Le Parker Meridien(Superior King)
119 West 56th Street
If you are making five (5) or more reservations or wish to book a suite, please call or fax us at the above listed numbers. Our group coordinators will be happy to assist you.
Rates shown do not reflect taxes, currently 13.25%. Special rates shown are per room, per night, and are in effect until approximately May 25 (providing rooms are available.) Rates subject to change after May 25, check with Expo Travel at time of booking. Credit Card information is necessary to guarantee reservations.
INTERNATIONAL MATCHMAKING SURVEY
If you are interested in international expansion and would like to connect with delegates from all over the world, please complete the International Matchmaking Survey.
With the assistance of the U.S. Commercial Service and the Global Franchising Team, the IFE will be promoted globally. In addition, the U.S. Commercial Service will provide assistance onsite for franchisors and international investors.
The completed surveys are forwarded to all Foreign Commercial Specialists and their delegation members so that they can determine which exhibitors are interested in expanding into their country.
The deadline is Friday, April 29th.
(See #5 under SHIPPING)
Internet Access and Networking services are available through Javits,
the Convention Centers exclusive provider. Order your access by using the "Internet –Network
Service Contract." ORDER
and PAYMENT must be sent to Javits no later than June 1. Increased
service fees will be charged for orders placed after this date.
Skilled labor to install and dismantle exhibits is available from Freeman
Exposition. In the interest of prompt and efficient processing of labor
requirements, exhibitors need to give advance notice of their estimated
labor requirements on the "Labor
Order" and "Key
Information Forms" (Page 2). This form should be returned
no later than June 1. If a representative of the exhibitor
is not able to supervise labor during installation or break-down, Freeman
Exposition offers expert supervisory service and can be provided using
this same form.
Any exhibitor planning to use labor other than their own full-time company employees or that supplied by Freeman Exposition should refer to "Exhibitor Appointed Contractors" above.
LEAD RETRIEVAL SYSTEMS
e-vents Registration's Lead Retrieval Devices are available
to exhibitors for gathering sales leads. With the scan of an attendee's badge,
the retrieval unit will print and save this information to a floppy disk. Furthermore,
exhibitors will be able to further qualify their leads using the 15 standard
Lead Follow-Up action codes; or use 20 of their own programmed questions. If
exhibitors do not request their own custom questions, the IFE demographic questions
from the Registration form will be used. See the options available and order
using the "Lead
Retrieval Order Form." Be sure to receive a discount by ordering
before May 18.
If your exhibit requires lifting/rigging equipment for installation
or dismantling, please complete the "In-Booth
Forklift" and "Labor Order Form" (Tab: Freeman Exposition) and return
by June 1. All rigging/lifting equipment must be provided
by Freeman Exposition
Freeman Exposition Services is the exclusive material handling
contractor for IFE. They are responsible for receiving, handling and
processing of all exhibitor shipments delivered to the loading dock.
Freeman Exposition will forward all shipments to the exhibitor's
booth. All Exhibitors shipping freight to IFE must submit the "Material
Handling Order Form" to Freeman Exposition Services by June 1. Charges for services are based on the following:
Freeman Exposition Services will also store empty crates and return them at the close of the show. Empty crates are not accessible during the show.
- Rates are based on round trip service and on in-bound weights billed with a minimum of 200 lbs. Round trip service includes unloading crated/packaged freight (the warehouse cannot receive uncrated shipments); storing at warehouse for up the 30 days, reloading onto trucks and delivery to the exhibit site, unloading freight and delivery to your booth; picking up, storing and returning empty shipping containers; and reloading freight to your assigned Freight Carrier for outbound shipping.
- Whether goods are shipped in advance to the warehouse or direct to the convention center (See #9 and #10 under SHIPPING for Shipping addresses and dates for advanced warehouse and direct to convention center)
- Number of shipments received - If at all possible ship all freight at one time as each shipment is charged separately
- How freight is packed on truck. To avoid additional material handling fees, advise your carrier to "shrink wrap and skid" your freight. If your freight is mixed with other exhibitor or other party freight, "Special Handling" fees will be charged.
- When freight is delivered. Straight Time: Monday thru Friday 8:00am – 4:00pm/Overtime: All other times, Saturday, Sunday, Holidays
Material Handling Order Forms for outbound shipments can be obtained at the Freeman Customer Service Desk on-site at the convention center during the show. The MHO for outbound shipments must include the name of your freight carrier and the date of pick up (Saturday, June 18 or Sunday, June 19). Please see #11 under SHIPPING for more Outbound Shipping Information.
For Hand Carry Guidelines see "Hand Carry" section under shipping.
Exhibitors who require models, booth hostesses, demonstrators or other temporary staff may contact Event Pros LLC as listed below. Return the "Booth Talent Order Form" (Tab: Miscellaneous Forms) by June 1.
Event Pros LLC
24920 S. Mooncrest Drive
Sun Lakes, AZ 85248
MUSIC IN BOOTH/SOUND EQUIPMENT
Exhibitors with 400 sq. ft. or more arranged in a square (island or peninsula) may use public address or microphone systems. Exhibitors using TV monitors, or demonstration mechanical/electrical equipment should ensure that noise levels do not cause annoyance to their neighbors. Show Management reserves the right to determine acceptable levels of noise. Exhibitors wishing to play music in their booth must first get approval/authorization from the licensing organizations, ASCAP, BMI and SESAC. These organizations collect copyright fees on behalf of composers and publishers of music.
PARKING - click here for parking information.
The Press Office is located in Booth # 982. Each exhibitor is invited to prepare a press release and or press kit and deliver to the Press Office prior to show opening.
Press Kits will be distributed to visiting reporters and editors, many of whom make the Press Office their first stop upon arrival at IFE.
For questions related to press, press conferences, or press kits, please contact Kelly McNamara at Fishman Public Relations at
email@example.com or call 847-945-1300 ext. 231.
PRIVATE OWNED VEHICLES
See "Shipping – Private Owned Vehicles"
The Professional Center will be located in Booth 457. Exhibitors in the Professional Center will receive one 4' black draped table, three chairs, one wastebasket and a tent card with their company name. The Professional Center will have red carpet.
There are numerous ways for an exhibitor to enhance their exposure before, during and after the Show. Refer to the Promotional Opportunity List for Promotional Opportunities & Sponsorships or contact your sales representative.
IFE Web Banner Promotion
Post a "Click Here for Your Free Tickets to IFE" button or banner on your website. Request your promo code and weblink. The promo code is tracked from the web banner, as well as the e-ticket. We'll provide you with the results after the show at no additional charge.
Each button or banner is accompanied by a unique URL for your webmaster to embed into the graphic. Production Time: 3 Business Days
Please provide the following information to firstname.lastname@example.org
- Size of Image: (i.e. 120x120 or 468 x 60, etc.)
- For: Company Name
- Supply: File type (gif or jpeg)
- Animation: Yes or No
- Send to: Your email address or email address of webmaster
The public address system is for use by Show Management for official announcements only. It is not available for exhibitors or visitors.
See "Exhibitor Badges"
RENTAL EXHIBITS/BOOTH DISPLAYS
See "Booth Display/Rental Exhibits"
See "Hanging Signs/Rigging"
RULES & REGULATIONS FOR EXHIBITING
Exhibitors are advised to carefully read the Terms and Conditions on the back of their space application and contract. In addition, special attention should be given to the rules outlined below with respect to behavior of exhibitors during show hours.
1) Exhibitor badges are required at all times.
2) No more than three (3) representatives of the exhibitor may work per 100 square feet (single booth) of rented space at any one time. (Six per 200 square feet, etc.)
3) All sales information, whether written or verbal, must be distributed within the confines of the exhibitors' booth. Exhibitors will not solicit in the aisles or other common areas. If any exhibitor sees or hears someone soliciting in the aisles they should notify Show Management immediately.
4) At least one show representative of the exhibitor should be on duty in the booth during show hours.
5) Public address or microphone systems may not be used in a booth smaller than 400 sq. ft. arranged in a square (Peninsula or Island). Exhibitors using TV monitors or demonstrating mechanical/electrical equipment should ensure that noise levels do not cause annoyance to their neighbors. Show Management reserves the right to determine acceptable levels of noise.
6) Franchise Brokers and Franchise Consultants - In order for a Franchise Broker to exhibit at any of the three franchise expositions produced by MFV in association with the International Franchise Association, such Franchise Broker is required to exhibit each and every individual franchising concept represented by such Franchise Broker in a minimum 10'x10' booth. For example, if a Franchise Broker intends to represent three franchising concepts, such Franchise Broker must reserve a minimum of 300 square feet on the show floor. In addition, if a Franchise Broker is also a franchisor, such Franchise Broker may exhibit at an MFV sponsored franchise exposition specifically to introduce and sell such franchise brokerage concept to prospective franchisees in a separate minimum 10' X 10' booth. Such Franchise Broker is not permitted to sell any other franchising concepts from the booth space in which it is selling its franchise brokerage concept. Should such Franchise Broker wish to sell any franchising concepts other than the franchise brokerage concept, such Franchise Broker must reserve a minimum 10' X 10' booth for each additional franchising concept. A Franchise Broker may exhibit in the Supplier Alliance Section to sell/offer their services to the exhibiting and attending franchisors.
Show security guards will be on duty 24 hours a day from move-in to move-out. However, show security cannot and should not be counted on to provide more than a presence to inhibit theft. The Show hereby gives formal notice to exhibitors that the Show and its management, its agents and its official vendors neither offer nor accept responsibility for exhibitor's property of any kind on the show floor. Exhibitors and workers are required to wear badges at all times. These will be checked upon entry to the Convention Center.
As an additional safeguard, exhibitors may hire the services of a guard to provide an exclusive presence in their booth using the "In-Booth Security" form or by contacting the official IFE security contractor:
See "Booth Set Up Procedures & Regulations"
- Hand Carry: The entrance at the inner Roadway off 39th St and 11th Ave. has been designated as the hand-carry entrance. Exhibitors may use this entrance to transport materials they can carry in one trip to their booths. Examples of acceptable hand-carry materials include boxes, suitcases or fiberboard shipping cartons, portable displays on wheels and small luggage racks. The following items are not considered hand-carry items: two wheel dolly loads, hotel Bellman's carts, boxes or crates requiring two people to carry. If your freight requires those items not considered hand-carry items or you require multiple trips you must have your freight delivered to the loading dock and material handling fees will be charges. See "Material Handling/Drayage"
- Private Owned Vehicles (POV)
Exhibitor owned and operated vehicles and small vans are permitted direct access
to the loading dock, however, union personnel are responsible for the loading
and unloading of all trucks or trailers of common carriers including van
lines. They also have jurisdiction of the loading and unloading of individual
company vehicles and/or private owned vehicles. Exhibitor may load their
POV only in accordance with the Hand Carry Regulations listed above. There
must be at least two people in the vehicle so the vehicle can be removed
from the loading dock immediately after unloading. The loading dock is accessible
from 39th Street and 12th Ave.
- Delivery to Center:
It is suggested that you advise your freight carrier to put your freight on pallets
and shrink wrap it so it doesn't get mixed with other freight on the truck.
Additional handling fees will be charged if freight from several exhibitors
mixes together on the truck.
- Freight Carrier:
Exhibitors are welcome to use any carrier they choose. QW Express (Tel: 1-800-388-4112
is the preferred shipper for the International Franchise Expo. Complete the "QW Express Transportation
Order Form" and return to QW Express. To avoid additional material
handling fees, advise your carrier to "shrink wrap and skid" your freight
if you have multiple packages. Additional handling fees will be charged
if freight from several exhibitors mixes together on the truck. Freeman Transportation Services is also available for ground transportation. See "Freeman Transportation Order Forms"
- International Shipping
Phoenix International Business Logistics, Inc. is the official Customs Broker
and Freight Forwarder for the International Franchise Expo. Please see the "International
Shipping Instructions Form" for detailed information for international shipments.
- Shipping Labels/Forms: For your convenience, "Shipping
Labels" are provided. The "Material
Handling Form" should be completed and returned to Freeman
Exposition with payment and copies of bills of lading where applicable.
- Payment: Payment for all material handling charges is due
prior to the close of the Show. Remaining balances may be applied to exhibitor's
credit card provided that the necessary details and authorization are supplied
in advance. Completion of the "Payment
Authorization Form" is required for all orders placed with Freeman
- Notification: All shipments must be sent prepaid. All shipments
should be made on straight bills of lading and addressed identically with
exhibit material. Correct weights must be provided otherwise receiver's estimated
weights will prevail. A COPY OF BILL OF LADING MUST BE SENT DIRECTLY
TO FREEMAN DECORATING SERVICES.
- Advance Shipments to the Warehouse: Freight may
be shipped to the advanced warehouse on May 11 and no later
than 4:00pm on June 8. If you ship to the warehouse your
freight will be delivered to your booth. Material handling fees
are higher if shipped to warehouse.
ADVANCE SHIPPING WAREHOUSE ADDRESS:
International Franchise Expo
Exhibiting Company Name
c/o Freeman Exposition Services, Inc.
1 Railroad Place
Maspeth, NY 11378
* Material Handling rates are based per 100 lbs. or fraction thereof with 200
lbs. Minimum PER SHIPMENT; includes receiving and unloading at the warehouse,
delivery to Center & booth, handling of empty containers, removal of freight
from booth at show close and loading on designated carrier(s). Mixed loads and
any shipments arriving on a vehicle requiring special handling to unload will
be charged an additional fee as per the "Material Handling Form."
** LOOSE OR UNCRATED SHIPMENTS WILL NOT BE ACCEPTED AT THE WAREHOUSE EXCEPT,
AS A COURTESY, EXHIBITORS OWN CARPET & PADDING WILL BE ACCEPTED.
- Direct Shipping to the Convention Center
Direct shipments to the Convention Center can start arriving on Wednesday, from
8:00am – 4:00pm. Items must be labeled as mentioned
below. Freight not addressed properly will not arrive to the exhibit hall
and may not be discovered until after the Expo. As well, if freight is not
placed in "care of (c/o)" Freeman Exposition AND the Jacob K Javits Convention
Center; you may not receive your freight. If you have any questions, please
contact Steve Naylor, 201-881-1658 or email@example.com.
DIRECT SHIPPING EXHIBIT ADDRESS:
International Franchise Expo
(Your Company Name)
(Your Booth Name)
c/o FREEMAN DECORATING SERVICES
Jacob K Javits Convention Center
655 W. 34th Street
New York, NY 10001
**Material Handling rates are based per 100 lbs. or fraction thereof
with 200 lbs. Minimum PER SHIPMENT; includes receiving and unloading
at the Center, delivery to booth, handling of empty containers, and removal of
freight from booth at show close, reloading on designated carrier(s). Mixed loads
and any shipments arriving on a vehicle requiring special handling to unload
will be charged an additional fee as per the "Material
- Outbound Shipments
A. Shipments from the Show - Procedures
1. You may ship materials from the Show via any carrier.
Express and Freeman Transportation are the preferred shippers and will be on site to assist.
You are required to pack and label all your material.
NOTE: Exhibitor material not picked up by 11:00am, Sunday,
June 19 will be forced to another carrier at the exhibitor's cost.
2. After your material is packed, you must pick up and file a Material
Handling Order Form at the Freeman Exposition Service Desk for freight
retrieval. It is the exhibitor's
responsibility to complete the Material
Handling Order Form (including the name
of the shipping company picking up your freight and the date for pick up)
and file with Freeman Exposition. Once the MHOF is filed,
Freeman Exposition knows the freight is ready for pick up.
3. A representative should remain to watch their property until it has been
retrieved by Freeman Exposition freight staff.
B. Not Scheduled for Pick-up
If you haven't made outbound arrangements visit the Q.W. Express Service Desk.
Q.W. Express (www.qwexpress.com)
will be on-site to handle all freight shipments. You may call them prior to the
show at 800-388-4112 or complete the "Transportation
Order" form. Shipments not picked up by 10:00am on Sunday, June 19 will be "FORCED" to another carrier.
|Main Show Floor
Back Drape: Navy/White/White/Navy
Side Rail Drape: Navy
Aisle Carpet: Navy
Back Drape: Black/White
Side Rail Drape: Black
Hall Carpeted: Dark Grey
| Booth Carpet: Red
The Show Directory is distributed to all participants of the IFE (Exhibitors and Attendees) free of charge as well as those unable to attend the Expo.
Exhibitors who take space at IFE after the Show Directory due date has passed, should complete their Show Directory forms in as a matter of urgency as Show Management will make every attempt to include latecomers in the show directory, even if in an Addendum.
See "Show Management Forms" Tab for Directory Form. There are three sections on the online form relating to your entry in the Show Directory - "Exhibits," "Indexes" and "Export Interest." Show Management will make every attempt to include Show Directory Entries received after the due date in the Show Directory. Those entries not received in time for the Show Directory will be included in an Addendum to the Show Directory.
The Show Directory will contain the following information: exhibit show floor plan; exhibitor information which includes company name, address, phone and fax numbers, website address, booth number, company contact person and title, and 50 words describing each company; a comprehensive index section; seminar information; interesting and informative editorials; and exhibitor advertising. Since the directory will be an important reference manual, both during and after the Show, we urge all exhibitors to take full advantage of the promotional opportunities that this Directory presents.
Please give all directory forms immediate priority since they require more lead-time than any other service.
If you require any additional information or have any questions regarding the directory forms, please contact Kathy Rosalen at firstname.lastname@example.org or Tel: 201-881-1666.
SHOW DIRECTORY ADVERTISING
A limited amount of space has been set-aside in the Directory for individual company advertising. This represents an excellent opportunity to take space that will certainly be read and re-read. Rates are set out with size options on the "Directory Advertising" form. Advertising space will be available strictly on a first-come basis. Exhibitors and their agents are asked to note the standard of artwork required. Advertising copy not to the standard requirement will involve additional preparation charges, which will be passed on to the exhibitor.
For more information on Directory Advertising, please contact your sales representative. Deadline to receive ad: May 11.
Thursday, June 16
|| ||10:00am to 5:00pm (Exhibitors will have access to the show floor starting at 8:00am)|
Friday, June 17
||10:00am to 5:00pm (Exhibitors will have access to the show floor starting at 8:30am)|
Saturday, June 18
||10:00am to 5:00pm (Exhibitors will have access to the show floor starting at 8:30am)
Official IFE Logos, which can be used to promote your participation in the Show, can be obtained from our website www.ifeinfo.com/press-promotional-logos.cfm or contact Lawrence Dvorchik at email@example.com or Tel: 201-881-1628.
SHOW MANAGEMENT CONTACTS Click
here for the list of Show Management contacts.
The Show Management office will be located in the back of 1 B Hall booth 982 within the Sales office.
All signage must be confined to the exhibitor's booth area (see "Design & Construction of Booths") except for ceiling suspended signs (see "Hanging Signs" for restrictions), which are only permitted over booth spaces 400 square feet or larger.
Custom signs can be produced and delivered to your booth by using the "Signage & Graphics Order Form."
The Jacob K Javits Convention Center is a non-smoking facility. Smoking is not permitted anywhere in the building.
The Fire Marshal absolutely prohibits the storage of empty containers in the Exhibit Hall. All empty crates, cases, boxes must be removed from booth during exhibit days. All flammable containers must be removed from the hall. Freeman Exposition will, if required, arrange for the removal and return of such items. Freeman Exposition will supply "Empty" stickers to all exhibitors. All containers should be clearly marked with exhibitor's name and booth number. "Empty" stickers are available at the Freeman Exposition Service Desk located in the back of exhibit hall.
Accessible Storage During Show Days: A storage area will be available for exhibitors' literature and samples within the Exhibit Hall. Freeman Exposition workers will be available to access the storage items during show hours, one hour prior to show opening and one-half hour after show closing each day. To learn more about this service and pricing refer to the "Accessible Storage Order Form" (Tab: Freeman Forms).
When finished unpacking, empty shipping containers (cartons, fiber cases, etc.) that have “Empty” stickers affixed to them will be picked up, stored and returned at the close of the show. “Empty” stickers are
available at the Freeman Exposition Service Desk and are to be used for empty storage only. Exposition Services, Inc. is not responsible for any contents of a container marked empty.
It is not possible to access empty containers during the show as they will be stored off-site.
The booth drape throughout the supplier section will be black and white. The carpet throughout the supplier section will be dark grey. All exhibitors in the supplier section will receive a 6' white skirted table, 2 chairs, and a wastebasket per 100 sq. ft. *If an exhibitor in the supplier section requires a different color carpet, they will be responsible for ordering and covering the cost for said carpet.
Coffee and tea will be set up in the Supplier Section from 8:30am to 9:30am Thursday thru Saturday for all IFE Exhibitors.
Exhibitors who require a telephone or facsimile service connections
in their booth should order in advance using the "Telecommunications Services Order Form."
Orders must be received WITH PAYMENT no
later than June 1. Any questions regarding
this service should be directed to the 877-452-8487.
THIRD PARTY BILLING
If an exhibitor appoints a third party company to order display requirements or services on their behalf from Freeman Exposition they must return a completed copy of the "Third Party Billing Request." (Page 3)
NOTE: The exhibiting company is ultimately responsible for any outstanding charges or services supplied.
Show Management requests that exhibitors do NOT tip labor at the Convention Center. Tipping of labor on site is not necessary and should not be done. It is considered a destructive practice leading to a lack of rapport between management and labor.
To assist you in planning your participation in this event, you should
know in advance that union labor will be required for certain aspects of your
exhibit handling. To help you understand the jurisdiction that the various unions
have, we ask that you read "Javits Show-Site Work Rules."
VEHICLES ON DISPLAY
All vehicles entering the exhibit floor for booth display purposes will be "Spotted" by
Freeman Exposition. A Spotting Fee of $425.00 (roundtrip fee) for cars or small trucks and $850.00 for larger vehicles such as trailers, buses and dump trucks will
be charged. See "Vehicle
Spotting Order Form"
Exhibitors with a vehicle or other apparatus which has a fuel tank as part of their display must:
- Batteries must be disconnected and taped
- Fuel tanks must have no more than one-eighth of a tank of gas.
- Refueling or removal of fuel from vehicles on the premises is prohibited.
- Fuel tanks must be locked with a locking cover to prevent the escape of vapors
- Vehicles may not be moved during show hours
VIDEOTAPING & BROADCASTING
Videotaping, filming, or sound recording within the IFE for the purpose of commercial use, broadcasting, or distribution to the general media is prohibited without the prior written consent of Show Management. Permission should also be obtained from individual exhibitors prior to the filming of their exhibit.
Contact Lawrence Dvorchik at firstname.lastname@example.org or Tel: 201-881-1628 for information.