IFE 2016 Setup Manual
 

Exhibitors’ Frequently Asked Questions

 
Does our booth space include carpet or furniture?
Are exhibitors required to have carpet in their booth space?
Is electric included in our booth?
Are there height restrictions for our booth display?
Is there a cost for Exhibitor Badges and is there a limit to the number of badges I can order?
When is Exhibitor Set Up and Move Out?
When and where do I ship my show materials?
Do I need to use a specific shipping company?
Can I set up my own booth or do I have to hire labor?
Can I bring in my own material?
Is there security on the show floor?
Are discounts available for show services (carpet, furniture, electric, etc.)?
Which items in the Exhibitor Manual apply to all exhibitors?
What are some other items that apply to most exhibitors?
Will the Exhibitor Manual also be mailed?

Does our booth space include carpet or furniture?
No. Unless you have space in the Supplier Section or in the Professional Center, your booth space does not include carpet or furniture. All linear booth spaces include 8’ Back Drape, 3’ Side Drape and Booth ID Sign.

Are exhibitors required to have carpet in their booth space?
Yes, carpet or other approved flooring is required. Exhibitors may order carpet through Freeman Exposition Services or they can bring their own carpet or flooring as long as it covers the ENTIRE floor space of their booth. If an exhibitor requires labor to lay their own carpet or floor covering, they should contact Freeman Exposition Services for an estimate.

Is electric included in our booth?
No, electrical service is provided through Javits Electric. An electric order form is included in the exhibitor setup manual.

Are there height restrictions for our booth display?
  • Linear booth spaces: The back section cannot exceed eight (8) feet and any sidewall in the front half of the booth may not be higher than four (4) feet.
  • Island booth spaces: Island booth spaces: Island booths (booths with aisles on all sides) have a maximum exhibit height of 19 feet. However, exhibits in Island booth spaces exceeding 12 feet expansive 1-story structures that contain overhead beams, signage, truss, etc of considerable weight or span must submit a rending of their display to di Domenico, Leslie Jager, for approval. Send to ljager@ddp-ny.com.

  • Is there a cost for Exhibitor Badges and is there a limit to the number of badges I can order?
    No, there is no cost for exhibitor badges and there is no limit. However, no more than three representatives of the exhibitor may work per 100 sq. ft. of rented space at any one time.

    When is Exhibitor Set Up and Move Out?
    Exhibitor set up is Wednesday, June 15 from 8:00 am to 5:00 pm. Exhibitor move out is Saturday, June 18 from 5:00 pm to 9:00 pm and Sunday, June 19 from 8:00 am - 11:00 am. Exhibitors must be ready for move out by 11:00 am on Sunday, June 19.

    When and where do I ship my show materials?
    You can either send your freight to the advance shipping warehouse or directly to the convention center. Please refer to the On Line Exhibitor Manual for shipping and material handling rates and how to address your shipments.
    Advance Shipments to the Warehouse: Freight may start to arrive at the Advanced Warehouse on May 11 but no later than 4:00 pm on June 8. If you ship to the advanced warehouse, your freight will be delivered to your booth at the convention center by Wednesday morning, June 15. Material handling fees are higher if shipped to the advanced warehouse.

    Direct Shipping to the Convention Center: Direct shipments to the Convention Center can arrive on Wednesday, June 15 from 8:00 am to 4:30 pm. Shipments delivered directly to the Convention Center will be delivered to your booth as they are received.
    Do I need to use a specific shipping company?
    Exhibitors are welcome to use any carrier they choose. However, QW Express is the preferred shipper for the International Franchise Expo. Ground Shipping is also available through UPS Freight.

    Can I set up my own booth or do I have to hire labor?
    Exhibitors can only install and/or dismantle their own display if the total time for installation does not take more than thirty (30) minutes for one person to complete without the use of tools.

    Can I bring in my own material?
    One person, in one trip, may hand carry items onto show floor. Exhibitors may move a “pop-up” display, equal or less than 10’ in length, if capable of being carried by hand, or a 2 wheel baggage cart, by one full-time employee of the exhibiting company

    Is there security on the show floor?
    Show security guards will be on duty 24 hours a day from move in to move out. However, show security should not be relied upon to provide more than a presence to inhibit theft. Show Management, its agents, vendors and the convention center do not offer nor accept responsibility for exhibitors’ property. As an additional safeguard, exhibitors may hire security service to provide exclusive security for their booth. Check with your insurance provider for information on an inexpensive Show Exhibiting Insurance Rider.

    Are discounts available for show services (carpet, furniture, electric, etc.)
    Most of the vendors provide a substantial discounted rate on their services provided you submit your order forms to them by a specific date. The due dates listed on all order forms refers to the date the discounted rates expire. All services are available after the deadline dates and on site but at a higher cost.

    Which items in the Exhibitor Manual apply to all exhibitors?
    Badges (Exhibitor Badges for Booth
      Personnel)
    Booth Design, Booth Setup Procedures &  Regulations and Convention Center
    Regulations
    Booth Identification Sign
    Carpeting
    Due Dates
    Decorator Services and General Contractor
    Dismantling Procedures
    Exhibitor Coffee and Tea
    Exhibitor Lounge
    Fire Regulations
    First Aid
    Frequently Asked Questions
    General Show Information
    Guest Passes
    Material Handling and Drayage
    Press Office
    Professional Center
    Promotional Opportunities
    Rules and Regulations For Exhibiting
      Booth Personnel
    Security
    Set-Up Procedures
    Shipping
    Show Colors
    Show Directory
    Show Office
    Supplier Section

    What are some other items that apply to most exhibitors?
    Air Travel and Car Rental
    Conference Program and Registration
    Electric
    Furniture
    Hotels
    Internet
    Lead Retrieval
    Labor and Exhibitor Appointed Contractors


    Will the Exhibitor Manual also be mailed?
    No. A hard copy of the Exhibitor Manual will not be mailed.